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Purchasing Procedure Manual

Below are Procedures, Policies, Work Instructions and Forms to assist you in your everyday work. 

Procedures
Policies
Flowcharts
Work Instructions
Forms for Campus Customers
Forms for Purchasing

Procedures
 

Procedures
College Purchasing Procedure - PURPR001 Furniture Purchase Procedure - PURPR002
 
   
   
   
   

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Policies

Policies
Furniture Policy - PURPL001  
 
   
   
   
   
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Flowcharts

Flowcharts
Comparison of Contracting Methods - PURFC001 Change Order - PURFC002
 
   
   
   

 

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Work Instructions

Work Instructions
After-the-Fact Requisitions - PURWI022 Blanket Expiration Report - PURWI027
 
Blanket Order - PO Contract Administration - PURWI014 Blanket Order Purchasing to Time & Materials Contractors - PURWI033
 
Change Order Processing - PURWI020 Conflict of Interest - PURWI001
   
Customer Product/Service Requirements - PURWI034 Environmentally Sound Purchasing - PURWI026
   
Evaluating Supplier/Vendor Performance - PURWI036 GM-UAW Task Orders - PURWI015
   
Incomplete Document Report - PURWI032 LCC Card Audit Process - PURWI025
   
LCC Cardholder Guide - PURWI009 No-Bid Justification Letter - PURWI018
   
Processing LCC Card Requests - PURWI010 On-Time Vendor Deliveries - PURWI024
   
Prevailing Wage Rates - PURWI004 Process for Entering Vendors into Banner - PURWI031
   
Public Bidding Process - PURWI003 Sole Source Justification - PURWI002
   
Sole Source Purchase Records - PURWI023 Supplier Appeal - PURWI004
   
Supplier Diversity Program - PURWI008 Task order Purchasing - PURWI016
   
Termination of LCC Credit Card - PURWI030 Unidentified Shipments - PURWI006
   
WRC - Purchasing & Authorization Invoice - PURWI011 No Bids - PURWI058
   
Entering a Person Only into Banner - PURWI038 Sale Bids - PURWI037
   
FOIA Request - PURWI059 Vendor Report Card - PURWI048
   
Information Technology Purchases - PURWI060 Vendor Mailing List - PURWI051
   
Cost Savings Report - PURWI054 Open Purchase Orders - PURWI050
   
Open Requisitions - PURWI047 Over $100,000K Report - PURWI039
   
On Time Delivery Report - PURWI044 Purchasing Lead Time - PURWI046
   
Requesting an LCC Card - PURWI062 Recording of Certificate of Insurances - PURWI055
   
Attaching Documents in Banner - PURWI056 Updating Department Web Pages - PURWI057
   
All Purchase Orders Awarded - PURWI043 Minority & White Woman Owned Report - PURWI040
   
Purchasing Awards to Vendors In State - PURWI042 Purchase Orders Awarded - LCC District - PURWI041
   
Receiving and Opening of Bids/Proposals - PURWI036 Blanket Purchase Order Expiration - PURWI045
   
Debarment Policy on Non-Responsible Vendor in Procurement Transactions - PURWI061 Weekly Change Order Report - PURWI063
   
Information Technology Purchases - PURWI060 Statement of Work Requirements - PURWI064
   
Blanket Purchase Orders Within 20% - PURWI065  
   


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Forms for Campus Customers

Forms for Campus Customers
Conflict of Interest Disclosure Form - PURFR015 Federal Surplus Authorization Memo - PURFR003
Indemnity Clause - Use of College Owned Equipment - PURFR012 Independent Contractor Form - PURFR017
 
LCC Card Request Form - PURFR033 LCC Scope of Furniture Request - PURFR029
   
Product Evaluation Agreement - PURFR014  Sales Tax Form - PURFR007
   
Sole Source Justification Worksheet - PURFR005 Vendor Application - PURFR016
   
No Bid Justification -- PURFR089 Information Technology Request/Approval Form - PURFR093
   
No Bid Justification - Advertisements ($5K and up) -- PURFR098 No Bid Justification - Memberships/Sponsorships ($5K and up) -- PURFR097
   
   

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Forms for Purchasing

Forms for Purchasing
ACH Direct Deposit - See Accounting & Payroll After-the-Fact Requisition Email - PURFR070
After-the-Fact Requisitions Purchasing Policy Violations - PURFR069 After-the-Fact Requisitions Violation Log - PURFR081
 
Beginning Bid Page - PURFR047 Bid Cover Page - PURFR044
   
Bid Log Sheet - PURFR049 Bid/Proposal Sign in Sheet - PURFR085
   
Blank Tab Sheets - PURFR009 Blanket Order-PO Contract Administration - PURFR042
   
Blanket Order/PO Contract Administration Follow Up Letter - PURFR059 Blanket PO - Banner Load Information - PURFR052
   
CAR Nonconformance Log - PURFR058 Change Order Transmittal Document - PURFR067
   
Corrective Action Report - PURFR019 Departmental Bid Log Sheet - PURFR051
   
Email Receipt - Change Order - PURFR074 Evaluation Committee Members Disclosure Statement - PURFR010
   
Federal Surplus Property ID Card Log - PURFR019 Fiscal Year End PO Letter - PURFR065
   
Follow-Up/Action Form - PURFR066 General Conditions - Bids - PURFR045
   
General Conditions - Bids w/Insurance - PURFR046 IFB/RFP Project Timeline - PURFR053
   
Insurance A - PURFR038 Insurance B - PURFR039
   
Insurance C - PURFR040 Insurance D - PURFR041
   
Last Bid page - Environmentally Sound Purchasing - PURFR048 LCC Purchasing Card Policy Violations - PURFR068
   
Life Cycle Assessment - PURFR076 PNC Bank Card Request Form - PURFR034
   
PNC Bank LCC Card Agreement Form - PURFR035 No-Bid Transmittal Document - PURFR075
   
Notice of Award (IFB-Award Letter) - PURFR021 Notice of Award (IFB-Unsuccessful Letter) - PURFR022
   
Notice of  Award (RFP-Award Letter) - PURFR023 Notice of Award (RFP-Unsuccessful Letter) - PURFR024
   
Notice of Award Worksheet - PURFR027  Notice to Federal Surplus - PURFR004
   
Petty Cash Voucher Receipt Record - PURFR002 PO Routing Sheet - PURFR054
   
Pre-Award Meeting List - PURFR064 Pre-Award Transmittal Document - Bid - PURFR032
   
Pre-Award Transmittal Document - Proposal - PURFR030 Pre-Bid Meeting - PURFR057
   
Pre Performance Conference Checklist - PURFR013 Price Quotation Request Letter - PURFR077
   
Professional Services Change Order Transmittal Document - PURFR073 Proposal Log Sheet - PURFR050
   
Purchase/Delivery/Change Order Form - PURFR055 Purchase Order Terms and Conditions - PURFR043
   
Purchasing Authorization Invoice-WRC - PURFR026 Purchasing Fax Coversheet - PURFR028
   
Purchasing Organizational Chart - PURFR036 Reference Check Questions - PURFR083
   
RFP After FY End Cut-Off Date Justification Worksheet - PURFR031 Sale Bid Log Sheet - PURFR061
   
Sale Bid Tab Sheet - PURFR063 Service Contractor Performance Survey - PURFR084
   
Sole Source Purchases - PURFR071 Supplier/Vendor Appreciation Letter - PURFR082
   
Supplier/Vendor Evaluation Form - PURFR001 Supplier/Vendor Performance Rating Evaluation - PURFR008
   
Supplier/Vendor Report Card Letter - PURFR062 Supplier/Vendor Visit Report - PURFR018
   
Task Order - PURFR060 Telephone Bid Log Sheet - PURFR011
   
Training Record - PURFR037 Vendor Blanket Expiration Letter - PURFR078
   
Vendor Letter for LCC Commercial Card Invoice - PURFR079 Vendor Update - PURFR080
   
Unsuccessful Sale Bid Letter - PURFR086 Sale Bid Receipt - PURFR087
   
Sale Bid Format - PURFR085 Items LCC Trying to Source in Michigan - PURFR090
   
Cost Savings Record FY - PURFR088 Change Order Transmittal Cover Sheet - PURFR095
   
Bid/RFP Check In - PURFR091 Bid/RFP Receipt - PURFR092
   
Vendor Compliance with Federal State and Local Law Debarment - PURFR094 No Bid Purchase Report for Advertisements, Memberships & Sponsorships $10,000 and Greater -- PURFR099
   
Regional Economic Impact Certification Form - PURFR096   

 

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Purchasing Department at Lansing Community College

Purchasing Department
Washington Court Place, Room 214
Phone: (517) 483-1785
Additional contact information »