Adopted Meeting Minutes
June 25, 2003
Special Meeting

Call to Order

The meeting was called to order at 5:30 p.m.

Roll Call

Present: Heywood, Holden, Jeffries, Mason, Pelleran, Rasmusson
Absent: Canady

Trustee Canady arrived at 5:34 p.m.

Limited Public Comment Regarding Agenda Items

There were no comments from the public.

Approval of Bids

President Cunningham presented the following bids for the Board's approval related to the M-TEC and Technical Training Center :

1. Concrete flatwork and exterior sidewalks in the amount of $1,567,000. The bid was awarded to Kares Construction of Charlotte, MI, which was the lowest, and was deemed the most advantageous to the College.

2. Roofing in the amount of $1,363,000. The successful vendor was Bloom Roofing System from Ann Arbor , MI , which was the lowest, and was deemed the most advantageous to the College.

3. Underground plumbing in the amount of $398,800. The successful vendor was Smith Hammond Piping from Battle Creek , MI . This vendor provided the most responsive bid and was deemed the most advantageous to the College.

4. Masonry and precast panels in the amount of $3,734,000. The bid was awarded to Kennedy Masonry of Lansing, MI, which was the lowest and was deemed the most advantageous to the College.

5. Elevators in the amount of $181,390. The bid was awarded to Schindler Elevator of Grand Rapids, MI. This vendor submitted the lowest bid and was deemed the most advantageous to the College.

6. Glass and glazing in the amount of $644,500. The successful vendor was Lansing Glass Company of Lansing , MI . This vendor submitted the lowest bid and was deemed the most advantageous to the College.

President Cunningham stated that the bid in the Board packet regarding exterior siding for the M-TEC and Technical Training Center will not be considered for Board approval. She said that the bid came in much higher than estimated. Staff is recommending that the College not move forward with this bid and for it to be advertised again.

Trustee Pelleran expressed her concern with the selection of the proposed vendor for this bid, which was Riverside Group from Windsor Ontario , Canada . A statute exists that indicates since the College receives state funding, the College must go with a Michigan vendor.

Ms. Beckie Beard responded that this firm would have been acceptable because they are partnering with a Grand Rapids firm. However, in later discussions with Riverside Group, staff discovered that the vendor had made a material substitution that they had not disclosed in their bid document. In addition, the bid was over budget; therefore, this bid will not be recommended for the Board's approval.

Trustee Pelleran asked if all vendors were signatories on the project labor agreement.

President Cunningham responded, yes.

Chairperson Jeffries asked Ms. Beard if she is still seeing a trend that the smaller businesses and minority-owned businesses do not want to sign on because of project labor agreements.

Ms. Beard responded, yes, that is an issue with some of them. Several vendors commented that they would have preferred if it was prevailing wage. She said for some vendors the size of the bid package was also a hindrance. Ms. Beard commented that they have met with all of the vendors involved in these projects. At each meeting she stressed the 1% minority and 1% women business enterprise participation. She said the vendors understand that when submitting their sworn statement they have to disclose those dollars or give a good faith letter of effort of what they tried to do.

Chairperson Jeffries asked if the College is then tracking the second tier dollars.

Ms. Beard responded, yes. When the final bookkeeping is done, she will be able to report back how much money is in those categories.

Chairperson Jeffries asked if tracking second tier dollars increases the College's numbers in the NAACP report.

Ms. Beard responded that this is the first instance the College has had to do this, but she will make a notation for the NAACP report. She estimates it will increase the numbers due to the steel bid that the College awarded to a minority business enterprise company.

Chairperson Jeffries stated that it is important to track those dollars to have a true and accurate representation. He is glad the College is doing this and he would be interested to see what the impact will be on the change of those numbers.

IT WAS MOVED by Trustee Holden and supported by Trustee Heywood to approve the bids except for the exterior siding proposal.

Roll call vote:
Ayes: Canady, Heywood, Holden, Jeffries, Mason, Pelleran, Rasmusson
Nays: None
Absent: None

Motion carried.

Resolution for Appropriation of Settlement Dollars

IT WAS MOVED by Trustee Pelleran and supported by Trustee Heywood that the resolution for appropriation of settlement dollars be adopted.

Trustee Rasmusson stated that the State is receiving a sum of money from a settlement with stock brokers. He said that Michigan ?s share will probably be approximately $30 million. The resolution is to place pressure on the legislature to cover the loss in state appropriations for Michigan community colleges.

President Cunningham thanked Trustee Rasmusson for bringing this to the administration?s attention. She said that staff has tracked this through the Michigan Community College Association and they have taken no action. Ms. Ruth Borger and Mr. Rich Howard have been working on this issue with Mr. Mike Hansen and the Senate Fiscal Agency trying to capture these dollars. President Cunningham said the resolution will be distributed to all of the appropriate parties.

Mr. Howard stated that Mr. Hansen?s latest estimation is that Michigan ?s share would be approximately $14 million.

Ayes: Canady, Heywood, Holden, Jeffries, Mason, Pelleran, Rasmusson
Nays: None
Absent: None

Motion carried.

Approval of Minutes - June 11, 2003 Special Meeting; June 16, 2003 Regular Meeting

President Cunningham presented the June 11, 2003 and June 16, 2003 meeting minutes for the Board's approval.

IT WAS MOVED by Trustee Holden and supported by Trustee Mason to approve the June 11, 2003 and June 16, 2003 meeting minutes.

Ayes: Canady, Heywood, Holden, Jeffries, Mason, Pelleran, Rasmusson
Nays: None
Absent: None

Motion carried.

Public Comment

There were no comments from the public.

Trustee Pelleran - The community college conference committee met yesterday. Does anybody have an update on that?

Chairperson Jeffries - I heard that there is an additional million that they're looking at putting back in over and above what the Governor recommended that was coming out of the conference committee report. It is clear that the four-years and K-12 have done substantially better than the community colleges over and above what was recommended by the Governor. It is a real interesting trend. In the past, two-years have always been attached to four-years, in terms of what the four-years got the two-years got and that separation now I think is because Ghast is gone and Schwartz is gone. That they really (inaudible) community colleges. It seems now that they're pairing off community colleges more toward the K-12 than they do with the four-years. When you start competing against K-12, you're going to lose every time. I think they're bringing out the bills tomorrow.

Trustee Pelleran - I just came from the (inaudible) and tomorrow morning is K-12 and this morning is FIA?s. The thing is they have not set the targets yet.

Chairperson Jeffries - I've heard that the targets have been set, but they haven?t publicized that. And they're (inaudible) today and their bill is out tomorrow.

Trustee Rasmusson - Mr. Chair. There?s diplomacy in every capital; there's a person who's the most long-credited diplomat and he has the title doyen, which is the title without any power. We have the doyen of our faculty here today, Joe Warren.

Trustee Mason - Paula, we had a Cristo Rey Board of Directors meeting today and I'm the chairperson for that board. She wasn't at our meeting because she was out of town taking care of business for Lansing Community College and she?s going off the Board because she?s been there since 1997. So, we?d like to thank you for all of your support and for the great work that you?ve done with us. And it reads, presented to Paula Cunningham for the years that you served, 1997-2003, by the Board of Directors and it states that ?the welfare of each is bound up in the welfare of all.? It is signed by myself and the executive director, John Roy Castillo.

President Cunningham - Thank you, I enjoyed that.

(Applause)

Adjournment

The meeting was adjourned at 5:46 p.m.