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Adopted Meeting Minutes
January 18, 2005
Regular Meeting

CALL TO ORDER

The meeting was called to order at 6:05 p.m.

Roll Call

Present: Brannan, Laverty, Murray, Proctor, Rasmusson
Absent: Canady, Pelleran

Chairperson Laverty asked for a moment of silence in honor of the victims of the Tsunami disaster that occurred on December 26, 2004 in Southeast Asia.

Additions or Deletions to the agenda

There were no additions or deletions to the agenda.

limited Public Comment regarding agenda items

There were no comments from the public.

CHAIRPERSON AND BOARD MEMBER REPORTS

Chairperson Laverty

Board of Trustees Election

Chairperson Laverty stated that a resolution was passed in November 2004 regarding holding the Board of Trustees elections in the odd-year November date based on the consolidation of state elections. The College was notified recently that an amendment to some legislation was anticipated to have been passed prior to January 1, 2005; however, it wasn't passed. Therefore, there are now conflicts between the Michigan Community College Act and the Michigan election law. Based on advice from legal counsel, the legislation directs the Board to hold their election when the majority of the school districts within the College's tax district hold their elections; therefore, the next Board of Trustees election will be May 3, 2005. At the February meeting, the Board will need to pass a resolution calling the May election.

Mr. Tim Zeller shared that there are proposals for amendatory language, and if the legislation is changed by February 22, the election date may change again.

Chairperson Laverty distributed a letter from the College's legal counsel, Miller Canfield, explaining the change in the Board election date (it is on file with the official Board materials.)

Policy Governance

Chairperson Laverty reviewed the draft governance policies with the Board (a copy is on file with the official Board materials.) The Board made changes to the policies. He asked that if there were any additional changes to please forward those to him prior to the next meeting. It is anticipated that the policies will be adopted at the February Board meeting.

Chairperson Laverty reviewed the Board policy handbook materials (a copy is on file with the official Board materials.) This handbook will contain some materials previously distributed at the development sessions, new meeting agenda, annual planning cycle, monitoring report schedule among other documents that may prove to be useful for the Trustees. These materials will also be brought forward for action at the February Board meeting.

President Cunningham thanked and applauded the Board for moving in this direction.

President's Contract

At the December Board meeting, the Board authorized Chairperson Laverty to enter into discussions with the President regarding her salary. Based on the information Chairperson Laverty gathered, he recommended that the Board increase President Cunningham?s salary by 2% effective July 1, 2005. He stated that President Cunningham has volunteered to donate the salary increase to the Foundation.

IT WAS MOVED by Trustee Murray and supported by Trustee Proctor that the President's salary be increased by 2% effective July 1, 2005.

There was no discussion.

Roll call vote:
Ayes: Brannan, Laverty, Murray, Proctor, Rasmusson
Nays: None
Absent: Canady, Pelleran

Motion carried.

Other

Chairperson Laverty shared that he attended the following events:

  • December 14 - the Capital Region Community Foundation held their meeting at the West Campus and had a tour of the facility following the meeting.
  • December 17 ? Nursing Program graduation in the Dart Auditorium. He encouraged the Board members to attend in the future.
  • January 17 - Dr. Martin Luther King, Jr., Luncheon.

Chairperson Laverty reminded the Trustees that serve on the Michigan Community College Association Board of Directors to make arrangements with the Board Secretary for the upcoming meeting. If they were not planning to attend, he asked that they contact the Board Secretary or himself to arrange for an alternate to attend in their place.

Chairperson Laverty announced that on January 19 the HOPE Scholarship will be having its awards ceremony at 4 p.m. at the Johnson Field House behind Eastern High School. He encouraged the Trustees and members of the audience to attend this event.

President Cunningham shared that in the Governor?s State of the State address, it was mentioned that Lansing?s HOPE program will be replicated in other places in Michigan.

Chairperson Laverty stated that he will be working with the President and staff to establish a Board Library Resource Center. This resource center would include various books, videos and other information about leadership. In the past various items have been purchased dealing with Policy governance or other subjects. Also, there may be future purchases of books that may be of interest to the Trustees. He asked that requests for publications that the Trustees would like to include in the library be forwarded to him. Chairperson Laverty felt that this resource library would be quite valuable to the Board.

Chairperson Laverty felt that attendance to conferences is very important and is a part of a Trustee?s job. He reminded the Board of subjects that have been discussed at conferences such as the ACCT Leadership Congress that Trustees Murray and Proctor recently attended.

He announced that the Foundation Capital Campaign is underway. At the policy governance sessions, it was discussed that part of a Trustee?s job is to contribute monetarily or with an in-kind contribution towards the capital campaign. He encouraged the Trustees to contribute. Chairperson Laverty felt that as the College is campaigning in the community, it is important to say that 100% of the Board members are contributing to the capital campaign.

Board Member Reports

Trustee Proctor - Workforce Development Board

Trustee Proctor distributed and discussed a written report regarding his attendance at the Workforce Development Board meeting (the report is on file with the official Board materials.)

President's REPORT

College Spotlight - NATN Transfer Agreement

President Cunningham stated that the Historically Black College and University agreement is one program she is very proud of and is being expanded to include historically Hispanic colleges and universities. She asked Dean Judith Cardenas to introduce the speakers of tonight?s spotlight.

Dean Cardenas introduced Ms. Addie Morrow who oversees this program.

Ms. Morrow thanked the Board of Trustees for providing the opportunity to share about the program. She provided a PowerPoint presentation on the National Articulation Transfer Network (NATN) Transfer Agreement (the presentation is on file with the official Board materials). She introduced students who are part of the program. The following students addressed the Board regarding how this program has benefited them: Miss Ajani Scott, Miss Ikram Adawe, Miss Maya Clark, Mr. Justin Boyd, and Miss Shantoria Vance.

Chairperson Laverty thanked Ms. Morrow for all of her work, and he also thanked President Cunningham.

Human Resources - New Hires, Leaves and Sabbaticals

Faculty Appointment?

Julie Silverman, Catalog and Systems Librarian, Library Information Systems, Student and Academic Support

Budget Update

President Cunningham stated that staff is attempting to schedule a budget workshop for the Board of Trustees on Monday, February 21 at 3 p.m.

Vice President Barbara Larson provided a PowerPoint presentation on the budget update (the presentation is on file with the official Board materials.)

There was a question and answer period throughout the presentation.

Trustee Rasmusson suggested asking the College's legal counsel what the options are with MPSERS (Michigan Public School Employees Retirement System.) He asked if the College could change to another system.

President Cunningham responded that would be explored. She shared that budget discussions have begun with the College and with the Labor Coalition.

ISUS Program

President Cunningham stated that this is the high school dropout initiative involving Lansing Community College and over 40 members of the community. She reported that subcommittees have been established and the next meeting of the advisory committee will be on January 25. Site visits will be conducted as well as meetings with students. Structural options are still being explored such as creating a charter school.

CATA Bus Service

Vice President Larson reported that an agreement was reached with CATA to have a connector from the Lansing Mall to the West Campus. This is only a one-year agreement and will continue to be assessed. Lansing Community College is paying $22,000 to CATA for this service.

President Cunningham stated that this endeavor was researched two years ago. Considering the College moved entire programs to the West Campus and many students rely solely on public transportation, the College had to address the issue. This will continue to be reviewed and other options will be explored.

Howell School District

Vice President Larson shared that an arrangement has been reached with Livingston County, through the work of Ms. Jean Morciglio, Ms. Beckie Beard, and Mr. Lucian Leone, regarding having space in the new Howell High School. She stated this is a tremendous opportunity for our students in Livingston County. Currently, the college pays approximately $160,000 a year for 8,400 square feet for a building in Livingston County. However, with this new arrangement the College will have close to 11,000 square feet and will pay $90,000 a year less than what we currently are paying.

President Cunningham stated that Lansing Community College will be the exclusive community college partner in the high school. It was also included in the agreement that the Howell School Board would support a millage effort from the College should it consider it in the future.

Tsunami Relief Effort

President Cunningham announced that a challenge was made to all LCC colleagues to donate to the Tsunami relief effort through the American Red Cross. So far over $2,000 has been collected. She reminded the Board that these contributions are on the back of the capital campaign, the St. Johns initiative, and having contributed already at local churches or through other organizations. President Cunningham publicly thanked everyone for their contributions. She asked Trustee Proctor, who served as the Chair of the Mid-Michigan Chapter of the American Red Cross, to deliver the collection on the College's behalf.

Mark Latterman

President Cunningham announced that Mr. Mark Latterman recently passed away. Mr. Latterman had worked on behalf of the College on various issues such as the location site for the M-TEC, the vacation of Washington Mall, and the Lansing Township Downtown Development Authority. She asked that the record reflect how much Mr. Latterman did for the College and that he will be missed.

Chairperson Laverty stated that at the policy governance sessions the facilitator encouraged the Board to develop a decision log. He shared that the Board Secretary already maintains a similar database and he distributed a sample to the Board (it is on file with the official Board materials.)

Chairperson Laverty also distributed a revised version of the St. Johns ballot proposals resolution (the revised version is on file with the official Board materials.)

Course Fees

Vice President VanKempen reviewed the proposed course fee changes with the Board (the list is on file with the official Board materials.) These course fee changes will be effective in the summer of 2005. They will be brought forward for Board action at the February meeting.

President Cunningham encouraged Board members to contact Board staff prior to the next meeting if there were any questions regarding the proposed course fee changes.

Action Items

Approval of Minutes - December 13, 2004 Regular Meeting

President Cunningham presented the December 13, 2004 regular meeting minutes for the Board's review.

The Board had no changes to the minutes.

St. Johns Resolution

President Cunningham thanked the Part-time Clerical Technical Union and the Educational Support Personnel Union for their endorsements of the St. Johns initiative. She explained that the resolution before the Board is necessary based on advice from the College's legal counsel. The College has been making commitments to the St. Johns community and legal counsel recommended that the Board formally approve those commitments through a resolution. She asked Vice President Ruth Borger to further address this agenda item.

Vice President Borger shared that the Michigan Community College Act requires that the ballot language be very prescriptive and specific on how to be annexed into the community college district. The current ballot language does not include specific language as to what the dollars will be used for, which will be to expand services and create higher education opportunities in this community. The resolution addresses this issue (it is on file with the official Board materials.)

Kalamazoo Street Warehouse - Purchase Offer

Vice President Larson stated that the College, in working with CB Richard Ellis, has received an offer to purchase the Kalamazoo Street warehouse. She reviewed the offer of purchase with the Board (it is on file with the official Board materials.) Vice President Larson stated that the recommendation is to accept the written purchase offer of $150,000 understanding that the acceptance of the offer will allow the potential buyer access to the building to complete their due diligence.

There was a question and answer period.

IT WAS MOVED by Trustee Rasmusson and supported by Trustee Brannan to approve all the action items of the President's Report.

There was no discussion.

Roll call vote:
Ayes: Brannan, Laverty, Murray, Proctor, Rasmusson
Nays: None
Absent: Canady, Pelleran

Motion carried.

CLOSED SESSION

IT WAS MOVED by Trustee Brannan and supported by Trustee Rasmusson for the Board to go into closed session for the purpose of discussing strategy negotiations connected in a collective bargaining agreement.

Roll call vote:
Ayes: Brannan, Laverty, Murray, Proctor, Rasmusson
Nays: None
Absent: Canady, Pelleran

Motion carried.

The Board entered into closed session at 7:53 p.m.

IT WAS MOVED by Trustee Murray and supported by Trustee Brannan that the Board return to open session.

Roll call vote:
Ayes: Brannan, Laverty, Murray, Proctor, Rasmusson
Nays: None
Absent: Canady, Pelleran

Motion carried.

The Board returned to open session at 9:17 p.m.

PUBLIC COMMENT

There were no comments from the public.

ADJOURNMENT

IT WAS MOVED by Trustee Proctor and supported by Trustee Brannan that the meeting be adjourned.

Ayes: Brannan, Laverty, Murray, Proctor, Rasmusson
Nays: None
Absent: Canady, Pelleran

Motion carried.

The meeting adjourned at 9:18 p.m.

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