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LANSING COMMUNITY COLLEGE

BOARD OF TRUSTEES

December 11, 2006

Regular Meeting

Adopted Meeting Minutes

Call to Order

The meeting was called to order at 5:04 p.m.

Roll Call

Present: Canady, Pelleran, Proctor, Rasmusson, Smith, Laverty

Absent: Brannan

pledge of allegiance

Trustee Pelleran led the pledge of allegiance.

ADDITIONS/DELETIONS TO THE AGENDA

None

Limited Public Comment Regarding Agenda Items

Beckie Beard, Director of Purchasing. Ms. Beard presented the Board with the Achievement of Excellence in Procurement Award for 2006. Ms. Beard stated that in 1995 the National Purchasing Institute established a program to recognize organizational excellence in public procurement. The program is a benchmark for national standards for purchasing with criteria being designed to measure innovation, professionalism, productivity, e-procurement, and leadership in the procurement organization. There are several national organizations that support this award and Lansing Community College was recognized with its fourth achievement of excellence for 2006. Lansing Community College is one of only 72 organizations to receive this award at least four times. Wayne Kasper, who is the APE Chairman, stated that receiving an award from the APE in consecutive years demonstrates an organizational culture of continual improvement. Ms. Beard stated that while this award is given to the Purchasing Department, they realize that purchasing is a team effort here at Lansing Community College and they want to thank the Board of Trustees, President Cardenas, all of the Deans and all of the personnel in the divisions that they work with each and every day and they would like to share this award with the Board.

CHAIRMAN, COMMITTEE AND BOARD MEMBER REPORTS

Chairman's Report

President's Contract

Chairman Laverty reported that a copy of the contract was sent via email to the Board for review.

MOVED by Trustee Pelleran and supported by Trustee Smith to approve the Presidential Contract.

The floor was opened for discussion.

The following was raised from the motion.

  • After Judith's term as President is up, Trustee Pelleran would like to allow her the option to extend her Vice President term for 2-years. She would like the contract to state a term not to exceed two years.
  • Trustee Smith questioned if this statement would bind the new leadership.
  • Melissa Jackson stated that currently the contract is indefinite. It could extend beyond a year or not.
  • Trustee Canady stated he would support the request by Trustee Pelleran.

It was moved and supported to state within the contract a Vice President term not to exceed two years.

The floor was opened for discussion.

The following was raised from the motion.

  • Trustee Smith does not want to bind the Board. She stated that she does support the President. She just has concern with the language and believes that the language in the current contract will cover what the Board is trying to do.

MOVED by Trustee Pelleran and supported by Trustee Canady to guarantee the current Interim President a 2-year contract as a Vice President of Planning, Quality, and Economic Development Corporate College.

Roll call vote:

Ayes: Canady, Pelleran, Rasmusson

Nays: Proctor, Smith, Laverty

Absent: Brannan

Motion failed.

Chairman Laverty repeated that it was moved by Trustee Pelleran and supported by Trustee Smith to approve the Presidential Contract.

Roll call vote:

Ayes: Canady, Pelleran, Proctor, Rasmusson, Smith, Laverty

Nays: None

Absent: Brannan

Motion carried.

Information and Announcements

Chairman Laverty attended the following event:

  • The MI Works Annual Dinner. He reported that Dean Roberta Peterson received an award on behalf of Lansing Community College. This award honored her for all the work she has done to get the Regional Skills Alliance (RSA).

Committee Reports

Trustee Smith - Personnel and Compensation Committee

Discussion on Board Liaison's Contract

MOVED by Trustee Smith and supported by Trustee Proctor to approve the employment contract agreement for James Humphries.

The floor was opened for discussion.

The following was discussed about the motion:

  • Trustee Pelleran stated that this was the first time she had seen the contract and had the opportunity to review. She requested to have the opportunity to review the contract.
  • Trustee Smith responded that at the last meeting the Board approved that the Personnel and Compensation Committee as well as the Human Resource Department put together a contract for Mr. Humphries.
  • Trustee Rasmusson stated that it is a good contract.
  • Melissa Jackson, of Foster Swift, worked on the contract with Trustee Smith.

MOVED by Trustee Canady and supported by Trustee Smith to call the question.


Roll call vote:

Ayes: Canady, Proctor, Rasmusson, Smith, Laverty

Nays: Pelleran

Absent: Brannan

Motion carried.

Chairman Laverty repeated that it was moved by Trustee Smith and supported by Trustee Proctor to approve the employment contract agreement for James Humphries.

Roll call vote:

Ayes: Canady, Proctor, Rasmusson, Smith, Laverty

Nays: Pelleran

Absent: Brannan

Motion carried.

Board Members Report - Trustee proctor

Presidential Search Update

Trustee Proctor reported that they have scheduled some teambuilding workshops for February 17th and 18th, 2007. There will be a notice posted on the Presidential Search website suspending the Presidential Search until the workshops have been conducted. The purpose of the workshops are to build teamwork within the Board and to market them as a Board that is capable of recruiting the best qualified candidates for the Presidential position. The Presidential Search Committee will get back on task once the workshops have been completed.

Trustee Proctor presented the Board with a proposed budget of $247,209 for the Presidential Search. He reported that the actual expenditures to date are $82,477. A detail of this budget is on file with the official Board meeting materials.

MOVED by Trustee Proctor and supported by Trustee Canady to adopt the proposed budget for the Presidential Search.

Roll call vote:

Ayes: Canady, Pelleran, Proctor, Rasmusson, Smith, Laverty

Nays: None

Absent: Brannan

Motion carried.

Trustee Proctor stated that he would be forwarding an approval of the consultants that Greenwood and Associates are contracting to help with the Board Teambuilding workshops.

Discussion followed.

Report from Lyn Beekman of Special Education Solution, L.L.C.

Trustee Proctor reported that there would be no report at this time from Mr. Lyn Beekman. Mr. Beekman received some additional documentation over the weekend and will need more time to review. The additional work will take approximately a week to ten days.

Discussion followed.

Other reports

Trustee Smith commended the Teacher's Preparation Program for the event they hosted last month. The event helped to promote Education Week. Trustee Smith was the speaker for the event.

Trustee Proctor expressed concerns about a donation made to the College and the commitment to name a portion of a structure or building in recognition of the generosity. He asked for an explanation on how this occurred. Trustee Proctor stated that he wanted to make sure that in the future when it is appropriate to give recognition that it be brought to the attention of the Board.

Trustee Canady stated that clarity does need to be made.

Trustee Smith responded that the Board should draft something regarding the naming of buildings or rooms.

Trustee Pelleran thanked Capital Bancorp for their donation to the Foundation.

President's REPORT

Informational Items

Sole Source Purchase Report

Reported per the Purchasing Policy.

Human Resources - Administrative Appointment

Ms. Jan Stuart presented the following Administrative Appointment:

Timothy Martz, M.A., Manager, Field Operations, Administrative Services

Action Items

Approval of Minutes

November 20, 2006 Regular Meeting

Sister College Tuition Structure

President Cardenas presented the Sister College Tuition Structure.

West Campus Land Acquisition

Chris Strugar-Fritsch presented the following two resolutions authorizing the College to acquire and purchase the following properties:

  • Property consisting of approximately 10 acres on Mt. Hope Road
  • Property consisting of approximately 5 acres on Sanders Road.

Chris Strugar-Fritsch reported that all of the due diligence has been completed on both parcels of land.

Approval of Bids

President Cardenas presented the following bid for the Board's approval:

Oracle Support Services in the amount of $530,000. The recommendation was to award the bid to EiS Technologies Inc. to support the Oracle Finance and to Millennium Technical Consultants, Inc. to support the Oracle Student System and Financial Aid modules.

MOVED by Trustee Canady and supported by Trustee Proctor to approve the President's action items.


Roll call vote:

Ayes: Canady, Pelleran, Proctor, Rasmusson, Smith, Laverty

Nays: None

Absent: Brannan

Motion carried.

CLOSED SESSION

MOVED by Trustee Canady and supported by Trustee Proctor that the Board go into closed session for the purpose of discussing negotiation strategy for a collective bargaining agreement.

Roll call vote:

Ayes: Canady, Pelleran, Proctor, Rasmusson, Smith, Laverty

Nays: None

Absent: Brannan

Motion carried.

Trustee Proctor asked for the opportunity to explain his no vote on the 2-year Vice President contract motion made by Trustee Pelleran. He stated that his vote of no was not any indication of dissatisfaction with the President. He felt that the amendment was unnecessary. He further stated that President Cardenas is doing a marvelous job and he hopes that she is one of the candidates for the search.

The Board entered into closed session at 5:58 p.m.

The Board returned to open session at 6:24 p.m.

PUBLIC COMMENT

None

BOARD EVALUATION

Trustee Pelleran stated that as 2006 comes to a close there is a lot to be thankful for and the Board has done a lot to bring more balance between the Administration and the Board by taking responsibility, putting in Board policies and helping to clarify expectation for the Administration. She further stated that regardless of what else has happened this year the College is seeing more students registered for classes, the College has working out its problem with getting students through registration and financial aid. She said that there is a lot of good that the College and staff does and it's a nice time to look to the future and reflect on the past and the good that has transpired. Trustee Pelleran thanked the staff and students for making this happen.

Trustee Smith stated that she was glad to see the Board evaluation on the agenda and pleased that any Trustee who has any concerns or issues with the way that something was handled in a meeting will now be able to deal with it at that meeting rather that what she has seen historically. She further stated that this gives the Board the opportunity to evaluate how they conduct themselves and that today the Board did a great job at staying on task.

ADJOURNMENT

MOVED by Trustee Canady and supported by Trustee Pelleran for the meeting to adjourn.

Ayes: Canady, Pelleran, Proctor, Rasmusson, Smith, Laverty

Nays: None

Absent: Brannan

Motion carried.

The meeting adjourned at 6:26 p.m.




LCC Board of Trustees
Administration Bldg
Phone: (517) 483-5252
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