LANSING COMMUNITY COLLEGE
BOARD OF TRUSTEES
May 21, 2007
Regular Meeting
Adopted Meeting Minutes
Call to Order
The
meeting was called to order at 6:05p.m.
Roll Call
Present:
Hollister, Pelleran, Proctor, Rasmusson, Laverty
Absent:
Canady, Smith
Pledge of Allegiance
Trustee
Hollister led the Pledge of Allegiance.
Approval of Minutes
The
minutes of the April 9, 2007 Special Board of Trustees Meeting,
April 16, 2007 Special Board of Trustees Meeting, April 16, 2007
Regular Board of Trustees Meeting and the April 23, 2007 Budget
Workshop were approved with the following corrections:
April 16, 2007 Regular Board of
Trustees Meeting
Page 2, 2nd paragraph, realist
realistic
Page 3, Cathy
Kathy;
Megan, Meghan
MOVED
by Trustee Proctor and
supported by Trustee Hollister to approved the April 9, 2007
Special Board of Trustees Meeting, April 16, 2007 Special Board
of Trustees Meeting, April 16, 2007 Regular Board of Trustees
Meeting, and April 23, 2007 Budget Workshop meeting minutes.
Roll call
vote:
Ayes:
Hollister, Pelleran, Proctor, Rasmusson, Laverty
Nays: None
Absent:
Canady, Smith
Motion
carried.
Additions/Deletions to the Agenda
The
following changes were made to the agenda:
- Add
Gala Resolution, under Board Members Report - Trustee
Rasmusson.
-
Delete Item B under Closed Session.
- Note
that the information Security Policy under Audit Committee
Report is an action item.
Limited Public Comment Regarding Agenda Items
Tribute to Ruth
Borger from the Downtown Neighborhood Association
Monica Zuchowski, President of the Downtown Neighborhood
Association
presented a special
tribute to Ruth Borger. Ms. Zuchowski stated that Ms. Borger has
been instrumental in helping the Association and that their
relationship with her has been very invaluable. The Association
honored Ruth Borger by making a contribution in her name to the
Lansing Art Gallery.
Trustee Pelleran
thanked Monica Zuchowski and the members of the Downtown
Neighborhood Association for all that they do and stated that
LCC wants to continue being partners with them.
President's REPORT
Strategic Update
Report - Budget Update
Catherine Fisher
reported that as part of the budget balancing for this year,
Governor Granholm issued an executive order that cut one half of
the last payment due to community colleges at the end of the
fiscal year. This means a loss to LCC of $1.313 million. The
House and Senate have since cut the full monthly payment, which
means a loss of $2.626 million to LCC's current budget.
The
Executive Leadership Team and other campus leaders are in
process of identifying and analyzing options for addressing both
current and long term funding challenges. In addition, they are
reassessing the revenue assumptions underlying the College's
fiscal 2008 budget proposal that was presented to the Board at
the April 23, 2007 Board of Trustees Meeting. Ms. Fisher
reported that they are proposing the following revision to the
FY 2008 Budget Proposal:
-
Reduce the
enrollment growth projections in the Technical Career Division
to current levels.
-
Reduce
non-employee related expenses by approximately 2%. While the
impact of this goal is still being reviewed, they are currently
assuming that this will save $400,000 dollars.
-
Reduce employee
related expenses of ?%. While the details of this goal are still
being reviewed, they are currently assuming that this will save
approximately $300,000 dollars.
-
Reemphasize and
increase compliance with purchasing controls and processes. They
are currently assuming a saving of $100,000 from this
initiative.
Discussion
followed.
Catherine Fisher announced that Finance would like to have
another Budget Workshop before presenting the proposed budget at
the June 18, 2007 Board of Trustees Meeting.
Trustee
Rasmusson asked the Chair to set a Budget workshop in early
June.
The Chair
proposed the date of June 11, 2007 at 4:00 p.m. for the Budget
Workshop.
Action Item -
Resolution Approving a Construction and Completion Assurance
Agreement, Conveyance of Property and a Lease with the State of
Michigan University Center
President
Cardenas presented the above resolution that will allow the
State to issue their bonds to provide the College the cash flow
needed to continue the construction of the University Center.
This resolution is on file with the official Board meeting
materials.
MOVED by
Trustee Pelleran and supported by Trustee Rasmusson to approve
the above resolution.
Roll call
vote:
Ayes: Hollister, Pelleran,
Proctor, Rasmusson, Laverty
Nays: None
Absent: Canady, Smith
Motion
carried.
Action Item -
Approval of Bids
Ms. Beard
presented the following bids for the Board's approval:
Tax
Sheltered Annuity Plans - The recommendation was to award the
bids to Lincoln Financial Group, TIAA-CREF and Waddell & Reed.
Legal
Services in the amount of $350K per year. The recommendation was
to award the bids to Dickinson Wright ($200K), Foster, Swift and
Collins ($100K) and Miller, Canfield, Paddock & Stone ($50K).
Learning
Management System in the amount of $240,000. The recommendation
was to award the bid to Business Training Library.
Academic &
Office Facility Exterior Repairs 2007 in the amount of $131,771.
The recommendation was to award the bid to Cusack's Masonry
Restoration.
Student
Personnel Services Roof Replacement 2007 in the amount of
$99,675. The recommendation was to award the bid to Smith-Graham
Roofing, Inc.
Gannon
Exterior Masonry 2007 in the amount of $276,313.71. The
recommendation was to award the bid to Bornor Restoration.
Broker for
Worker's Compensation - The recommendation was to award the bid
to HUB International.
Hewlett
Packard SAN in the amount of $118,343.83. The recommendation was
to award the bid to Hewlett Packard Public Sector.
Discussion followed.
MOVED by
Trustee Rasmusson and supported by Trustee Pelleran to approve
the eight bids presented.
Ayes:
Hollister, Pelleran, Proctor, Rasmusson, Laverty
Nays: None
Absent:
Canady, Smith
Motion
carried.
Chairman, Committee and Board Member Reports
Chairman's Report -
Mutual Commitment Document
Chairman
Laverty reported that the Mutual Commitment document was
something that the Board worked on at the April 27, 2007 Board
Workshop.
The
following corrections were made to the document:
- Line
8: I commit to honor and respect the position of the Board
Chair to serve as spokesperson
s
for the Board.
- Move
line 8 under line 11.
- Line
2: In all matters, I commit
to
seek first to understand, then to be understood.
- Line
15: I commit to being a role model
for students.
The Mutual
Commitment Document will be resubmitted at the next Board
meeting.
Chairman's Report -
Audit/Finance Committee Discussion
Chairman
Laverty reported that at the Board Workshop it was suggested to
combine the Audit and Finance Committee. He stated that over a
year ago the Board only had an Audit Committee and the Board has
since added the Finance and the Personnel and Compensation
Committees.
Chairman
Laverty stated that Trustees Rasmusson suggested that the
Finance and Audit Committees continue to meet jointly for an
interim time period. He also stated that there is some work to
be done on the Personnel and Compensation Committee with regards
to what its roles and responsibilities are.
Trustee
Rasmusson asked for Trustee Pelleran to think about drafting a
resolution for the Personnel and Compensation Committee.
Trustee
Pelleran reported that at the retreat, the consultants,
recommended to retain the Audit Committee and to deal with the
other matters as a Committee of the Whole. Trustee Pelleran
stated that her recommendations would be to adopt the
suggestions that were made by the consultants. She asked that
the Board Liaison put together a resolution to eliminate the
Personnel and Compensation Committee and the Finance Committee.
Discussion
followed.
Chairman's Report - Ethics Policy
Discussion
Chairman
Laverty reported that this is an item that is important to the
Board as it moves forward in the Presidential Search process. He
stated that Trustee Rasmusson and the Board Liaison both
received additional development and training in this area. He
further stated that although Mr. Humphries has provided the
Board with samples, the Ethics Policy should be something
created by the Board.
Chairman
Laverty asked for suggestions on how the Board would like to
proceed with this.
MOVED by
Trustee Pelleran and supported by Trustee Hollister to meet as a
Committee of the Whole on June 11, 2007, after the Budget
Workshop to have a workshop on the Ethics Policy.
Roll call vote:
Ayes:
Hollister, Pelleran, Proctor, Rasmusson, Laverty
Nays: None
Absent:
Canady, Smith
Motion
carried.
Chairman's Report -
Culinary Program Discussion
Trustees
Rasmusson stated that at the Finance Committee meeting, Dean
Berry spoke about the need for great expansion.
Radecka
Appiah-Padi reported that over the past several years the
Business Media and Information Technology Division have had
three or four different proposals. She stated that most recently
they were looking at working with Cooley Law School on the
Performance Arts Project but this proposal had fallen through.
She reported that on last week, her, Dean Berry, Mr. Strugar-Fritsch,
and the Department Chair visited MSU. Ms. Appiah-Padi stated
that the Chef at MSU had talk about the possibility of LCC
partnering with MSU and LCC being able to use some of their
facilities. She further stated that they were shown the space
MSU has on the ground level of the Kellogg Center and that it is
currently significantly under utilized. Ms. Appiah-Padi stated
that they talked about the possibility of LCC working together
with MSU to offer some LCC's classes at MSU. She further stated
that there was also the suggestion of LCC using the space that
was originally occupied by the bakery division of MSU, in the
Brody Hall, which is approximately 15,000 square feet.
Ms.
Appiah-Padi stated that in terms of a need they definitely have
a significant need. She stated that right now the culinary
program is maxed out and that classes are scheduled from 8am '
10 pm, Monday - Friday. She also stated that if the college is
looking at expanding the program because of the demand, the
college needs to look at either expanding programs or facilities
at LCC or going elsewhere.
President
Cardenas stated to the Board that everything is still under
discussion and that there has been no discussion made with
regards to the relationship with MSU and LCC. The President
stated that she has not seen any detail information with regards
to projecting the growth per year, the number of jobs and
determining rather the people enrolled in the classes are
enrolled for professional reasons or personal reasons. She asked
Radecka Appiah-Padi to assist her in putting together a plan.
Discussion
followed.
The
Trustees requested to see research on the needs, return on
investments, facilities, partnerships and proposals being
considered.
Chairman's Report -
High School Completion Program Discussion
Chairman
Laverty reported that this program has been in existence for two
years and was prompted by some things through the Workforce
Development Board. He reported that there was a 30% drop out
rate in this area and in the tri-county area with only
graduating about 70% of the students. He stated that this is
getting worse and this program was an attempt to use some
Workforce Investment Act (WIA) dollars to alleviate some of
these problems. He further stated that the college has learned a
lot since starting the program, but that the college is still
far from where it needs to be. Chairman Laverty stated that the
Board needs to be updated and that the Board needs to decide
what type of commitment it is willing to make to move forward.
Chairman
Laverty spoke briefly about his visit to Mott's Middle College
that has 400 students in their program. He stated that Mott's
partnership is with twenty-five different high schools and that
these are students that have already dropped out or have been
funneled to this program as an at-risk student.
Trustee
Pelleran requested information on what our partners are doing,
what the College is doing, what can be done and who should be
taking the responsibility for it.
Deans
Rebekah Woods reported that LCC's High School Completion Program
has completed its fourth semester. She reported that LCC had 45
students go through the program. She stated that they have a 56%
retention rate. She also stated that there will be a graduation
on tomorrow, where 4 to 5 students will be graduating. Deans
Woods reported that although they have had challenges with
attendance, there have been no behavioral problems with any of
the students in their classes. She stated that one of the
challenges was the program starting out before a strong
infrastructure was but in place in order for the program to be
successful. She reported that another challenge has been the
turn over with staffing.
Dean Woods
stated that they, along with President Cardenas, are in
conversations with Stanley Kogut, Superintendent of Ingham
Intermediate School District, to pursue a grant through the
state to follow the Middle College model in the late Fall.
President Cardenas stated that if LCC does not received dollars
from the state to support a Middle College, then LCC will need
to look at a more collaborative way for funding before asking
the Board for additional dollars.
Discussion
followed.
Chairman's Report -
Board Room Configuration
Chairman
Laverty reported that the configuration of the table that the
Trustees currently sit at was something that came out of the
Board workshop. He stated that he was interested in meeting with
the architects and the people that designed the table to look at
creating an arc in the table. He also stated that the Trustees
felt and the Consultants agreed that it was important for the
Trustees to see each other and to be able to interact with one
another.
Trustee
Pelleran requested to have the President work with Chris Strugar-Fritsch
and her staff to look into this and bring back a recommendation.
Committee Reports
Finance
Committee Report - Trustee Rasmusson
Trustee
Rasmusson confirmed that there will be a Budget Workshop on June
11, 2007 to prepare for the adoption of the FY 2008 budget.
Gala
Resolution - Trustee Rasmusson
Trustee
Rasmusson presented a resolution to the Board that recognizes
and thanks individuals for their outstanding accomplishment and
work involved in planning the 50th Anniversary Gala Celebration.
MOVED by
Trustee Rasmusson and supported by Trustee Hollister to adopt
the 50th Anniversary Gala Celebration resolution.
Trustee
Pelleran requested a revision to add that the funds are going to
the Next Generation Endowed Scholarship Fund.
Trustee Rasmusson requested additions that he would like to have
added to the resolution.
Ms. Susan
Fisher requested that the resolution state that this is an
annual event.
Ms. Ruth
Borger suggested adding something about the Alumni Association.
The motion
was withdrawn in order to add the requested revisions and
resubmit to the Board at the June 18, 2007 Regular Board of
Trustees Meeting.
Audit
Committee Report - Information Security Policy
Trustee
Rasmusson presented the Information Security Policy that was
presented to the Trustees at the April 23, 2007 Audit Committee
Meeting.
MOVED by
Trustee Rasmusson and supported by Chairman Laverty to adopt the
Information Security Policy.
Roll call:
Ayes:
Hollister, Pelleran, Proctor, Rasmusson, Laverty
Nays: None
Absent:
Canady, Smith
Motion
carried.
Board Member Reports
Media Convergence and
Longitudinal Studies -
Trustee Rasmusson
The
following resolution was presented by Trustee Rasmusson;
Upon Motion
being duly made, supported and passed, the Board of Trustees of
Lansing Community College adopted the following:
RESOLVED
that:
1.
At the June meeting of the Board, a person from Media,
and/or Dean Berry, is invited to address the Board on current
thinking jobs and opportunities in media and convergence that
the Board should consider with respect to planning and finance.
Is there more the College should be planning to do?
2.
The person who studies outcomes and familiar with the
annual surveys is invited to address the Board at the June
meeting about any recent longitudinal studies testing the
retention and application of classroom learning at LCC. Is there
a need for an outside consultant to assist with focus groups or
the study of outcomes?
3.
Faculty member delegated by the President, who has
been recommended to the Board, is delegated to be the College
liaison to the Michigan motion picture office and is further
tasked to consider cooperation opportunities, job opportunities,
convergence and possible roles for the College. The liaison
shall be paid in the manner determined by the President within
contract obligations, or in accordance with agreement reached on
the matter with the relevant collective bargaining unit. If the
liaison continues full time teaching, the Board contemplates
that some form of overtime pay with a maximum number of hours
set for each pay period would be appropriate. The maximum should
be consistent with the LCC emphasis on teaching. The President
is authorized to create a program and employee the most senior
faculty on projects and endeavors, and at her direction. Up to
$30,000 is authorized for FY 2008 for this.
Trustee
Pelleran requested to have time to review this resolution and to
bring back at the next Board Meeting.
There were
no objections.
Child
Care Feasibility Report - Trustee Rasmusson
Trustee
Rasmusson thanked James Humphries for his report and stated that
he felt the Board needed to look at what Department of Human
Service rules would apply if the College was to proceed with
this and what the size of the need would be.
Chairman
Laverty asked if the College was doing what it should be doing
as a Community College and if the College could afford to do
more.
Marcia
Rysztak, Program Coordinator for the Child Development Program,
reported that the College currently has three classrooms that
are in collaborations with community agencies. She stated that
two are head start classrooms and one is in collaborations with
Educational Childcare center which is a private child care
program. She reported that the private partners are
administratively responsible for the overall management of the
children in that program. She stated that the part LCC provides
to the program is one Early Childhood Specialist and a full-time
lab tech faculty member who is responsible to co-teach with the
staff members from the agency within the program. She further
stated that the Early Childhood Specialist works with the
children and with the LCC student. Ms. Rysztak reported that the
third program they have is a toddler program that started just
this year and that LCC provides a 30 hour a week staff person.
Ms. Rysztak reported the following additional information on the
programs:
-
The programs are
supported by grant funds. The program receives about
$26,000/year from the State of Michigan for Michigan School
Readiness. This goes to support eight individual at the LCC ECE
site.
-
The program has a
campus grant of about $95,000/year that supports the other two
sites with an addition of $140,000 of general fund money.
-
The sites serve
as a lab for the Child Development Students, clinical placement
for nursing students and serves as a clinical placement for EMS
students.
-
There are
approximately 330 students a year that are in academic programs
that come through the program.
-
The students in
the Child development program are working toward their national
child development associate credential or they are working
toward a certificate of achievement in child development.
-
The Teach program
provides tuition assistance for currently employed people who
are working in childcare and assist them to pay the tuition for
an associate degree or CDA work.
-
There are about
77 students that are Teach students in the Child Development
Program.
