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Adopted Minutes
March 18, 2002
Regular Meeting

Call to Order by Chairperson

The meeting was called to order at 6:13 p.m.

Roll Call by Secretary to the Board


Present: Canady, Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson

Absent: None

Additions/Deletions to the Agenda

There were no additions or deletions to the agenda.

Limited Public Comment Regarding Agenda Items

There were no comments from the public.

Chairperson and Board Member Reports

Chairperson Report

Bylaws Policy Committee Report

Chairperson Jeffries stated that the committee was formed to review policies and practices that exist at the College. The need for the review was due to policies that were eliminated as a result of the Carver Governance model that the Board adopted. When the Board of Trustees adopted the bylaws in December of 2001, the bylaws replaced the Carver policies. This process is to reinstate polices that were formally eliminated. There are new policies that are currently being reviewed by the College attorneys and labor representatives. The policies before the Board have gone through a review. The new policies will be dealt with in April.

IT WAS MOVED by Trustee Canady and supported by Trustee Holden to approve the policies and allow for amendments to be made.

Trustee Heywood asked to amend the Acceptable Use Policy to include the following: or as otherwise provided by the Family Educational Rights Privacy Act. (Section 3, A, 1, b)

The Board agreed to make the amendment.

Trustee Patterson stated that some of the policies are new and some exist. He said the existing policies have been amended. Trustee Patterson asked if changes were made to the existing polices or do they include previous policies that the College has operated from.

President Cunningham stated that a sentence or two might have been added, but the bulk of the policies are existing.

Trustee Patterson stated that he found it difficult to decipher what was changed or existing language. As an example, on the last page of the Purchasing policy it talks about a 5% reduction and that is new language. He said that he didn?t have a problem with language being added, but it was difficult to decipher what was new, existing, or changed. Trustee Patterson suggested that a distinction be made for any changes or additions made to the policies.

Chairperson Jeffries stated that information was sent to the Board regarding the review of all the policies and the memo stated which were existing, revised, and new policies. The new policies had been a matter of practice for the institution and were then placed in writing due to requirements by law or the strategic plan. He said that there was a revision to the original memo and a follow up memo that was sent regarding proposed amendments with an explanation. Chairperson Jeffries stated that attorneys and labor representatives are reviewing the new policies. Once the response from labor has been received, it will then be presented to the Board.

Roll call vote:
Ayes: Canady, Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Nays: None
Absent: None

Motion carried.

Board Member Reports

Trustee Dave Patterson - Michigan Community College Association (MCCA)

Trustee Patterson distributed a memorandum from the MCCA regarding their proposed 2002-2003 budget. He said that the memorandum gives an idea of how dues are used and the membership amount for Lansing Community College, which is $22,000. Trustee Patterson reminded the Board of the MCCA Summer workshop, which is July 18,19, and 20.

Trustee Olga Holden - Foundation

Trustee Holden deferred to Trustee Canady to give this report. She stated that she attended the last meeting by telephone and Trustee Canady was present at the meeting.

Trustee Mark Canady - Foundation

Trustee Canady reported that the Foundation Board would be having a retreat on March 28. At the last Foundation Board meeting on March 8 some of the items discussed were the strategic plan, internal investments and financial analysis.

Chairperson Jeffries asked if there was a timeframe for adoption of the strategic plan.

Trustee Canady responded that the timeframe would be worked on at the retreat.

Ms. Gretchen Couraud stated that the strategic plan would be presented to the Foundation Board at the May Board meeting.

Trustee Holden stated that this was the first financial analysis completed on the Foundation. She asked if the Board of Trustees would have an opportunity to further discuss or provide input to the process.

President Cunningham stated that the intent is to make a recommendation in terms of the direction of the Foundation Board wants to move forward. Any formal recommendation or decision will be shared with the Board of Trustees.

Trustee KP Pelleran - Star Institute

Trustee Pelleran stated that she attended the Star Institute open house last month. She said that it was heartwarming to see how much the institute has grown. Trustee Pelleran complimented the staff for a tremendous job at recruiting students.

Trustee Pelleran stated that she attended the Lanswingers concert this past weekend. The students did a marvelous job. She complimented Mr. John Dale Smith and Ms. Jeanine Smith for a job well done. Trustee Pelleran encouraged the audience and the Board to attend these events.

President's Report

Informational

Human Resources

Appointments?

Administrative

Ronald Garthe, Assistant Dean, Construction, Manufacturing and TransportationDivision

Stephen Goethals, Chair, Architecture & Land Planning, Construction, Manufacturing and Transportation Division

Steven M. Grenus, Registrar, Enrollment Services, Student and Academic Support Division

Annette Parker, Chair, Manufacturing, Construction, Manufacturing andTransportation Division

Resignations?

Administrative

Saide (Cy) Abdo, Director, Public Safety, Police and Public Safety Administrative Services Division

Spotlight - Nursing Program

President Cunningham congratulated Ms. Margie Clark and her staff for their work with acquiring the accreditation. She said that the National League for Nursing Accreditation Commission granted the College an eight-year accreditation without an interim report, which is the highest accreditation an institution could receive.

Ms. Margie Clark provided a PowerPoint presentation to the Board (the presentation is on file with the official Board materials.)

President Cunningham welcomed Ms. Janie Olivarez as the new executive assistant to the President.

Budget Information

President Cunningham stated that the information regarding the budget is for informational purposes only. The budget surplus and the proposed 2002-2003 budget will be reviewed tonight.

Vice President Barbara Larson provided a review of the budget surplus and the proposed 2002-2003 proposed budget figures. She stated that there is an estimated $3 million surplus for this year. Recommendations on how the surplus will be used will be brought forward for the Board's consideration at a later date. Some of the recommendations will be to purchase additional acreage and to replenish the technology migration fund.

Trustee Patterson asked if the health care figures are this year?s or next year?s projected figures.

Vice President Larson responded that they are next year?s projected figures. The employee benefits include the College's contributions to MPSERS (Michigan Public School Education Retirement System), healthcare, and payroll taxes. Higher increases are being projected for all employee benefits and increases in salaries.

Vice President Larson reported on the tuition and fees portion of the budget. She stated that last year as part of the budget adoption a tuition plan was approved. The plan had increases for the next several years. For 2002-2003 it included a $1, $2, and $3 increase for in-district, out-of-district, and out-of-state students. She stated that the tuition increases is being presented to the Board. With the enrollment increases and increases in tuition rates this would raise approximately $407,000 of revenue for next year. The increase does fall within the Michigan tuition tax credit. Vice President Larson stated that information was provided to the Board that showed how the College's tuition and fees compare to other colleges. Lansing Community College's in-district rate is $4 below the state average.

Vice President Larson presented the proposed course fee changes, which affect 441 courses. It is proposed for the majority of course fee changes to go into effect spring 2003, which would impact half of the academic year. There are course fee increases that affect 23 courses that would go into effect fall of 2002.

Vice President Larson presented a new concept for the Board to review, which involved contact hour charges versus credit hour charges. There are seven community colleges that charge by the contact hour as opposed to the credit hour. She said that this is only for discussion and it is not being proposed. There is more research to be done on this issue and more information will be presented to the Board in the fall.

Trustee Holden asked what type of review is done to decide the amount of the course fee increase.

Vice President Larson responded that additional materials, contact hours, and additional costly software maintenance is assessed in developing course fees.

Trustee Heywood stated that he is concerned with nickel and diming students with course fees and maybe credit raising would be a better option.

Action Items

Annual Results Inventory - Access

President Cunningham stated that when the Board adopted the AQIP model, the annual results inventory reports replaced the monitoring reports. She asked Mr. Bill Brown to present the Access report.

Mr. Bill Brown presented the Access report to the Board (the presentation is on file with the official Board materials.)

Trustee Heywood referred to the chart of annual comparison of tuition and fees with nearby community colleges and asked that staff provide information regarding the cost of living differences among those community colleges.

Chairperson Jeffries asked that staff provide information regarding how many Native American students that are enrolled are eligible for the tuition waiver program.

Finance- Approval of Bids

There were three bids presented for the Board's approval. The first proposal was for parking structure restoration services and Western Waterproofing Company was awarded the bid. The second proposal was for ultrasound systems for the Diagnostic Medical Sonography program. General Electric was awarded the bid. The third proposal was for professional services for the Human Health Public Service Careers building. Hobbs & Black of Lansing was awarded the bid for professional services.

IT WAS MOVED by Trustee Canady and supported by Trustee Holden to approve the Access report and the bids.

Roll call vote:
Ayes: Canady, Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Nays: None
Absent: None

Motion carried.

Closed Session

IT WAS MOVED by Trustee Canady and supported by Trustee Holden to go into closed session for the purpose of discussing negotiations.

Ayes: Canady, Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Nays: None
Absent: None

Motion carried.

Board went into closed session at 7:52 p.m.

IT WAS MOVED by Trustee Canady and supported by Trustee Holden to return to open session.

Ayes: Canady, Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Nays: None
Absent: None

Motion carried.

The Board returned to open session 8:35 p.m.

Approval of Minutes ? December 4, 2001 Special Meeting, December 10, 2001 Regular Meeting, December 13, 2001 Regular Meeting, January 14, 2002 Special Meeting, January 28, 2002 Special Meeting, February 8, 2002 Special Meeting, February 15, 2002 Special Meeting

There were no changes to the minutes.

IT WAS MOVED by Trustee Canady and supported by Trustee Holden to approve the minutes.

Ayes: Canady, Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Nays: None
Absent: None

Motion carried.

Public Comment

There were no comments from the public.

Adjournment

The meeting was adjourned at 8:35 p.m.

LCC Board of Trustees
Administration Bldg
Phone: (517) 483-5252
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