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Adopted Minutes
April 1, 2003
Special Meeting

Call to Order

The meeting was called to order at 5:03 p.m.

Roll Call

Present: Heywood, Jeffries, Mason, Rasmusson
Absent: Canady, Holden, Pelleran

Trustee Holden arrived at 5:06 p.m.

Trustee Canady arrived at 5:15 p.m.

Limited Public Comment

Lynn Savage - Hi, my name is Lynn Savage and I am addressing you this afternoon as president of the LCCAA administrative association, local number 4751. I was saddened by former Trustee David Patterson?s opinion piece in the Lansing State Journal last Saturday as it resurrected issues which I, as president of the LCCAA, had hoped were resolved. Most unfortunate to me as it referenced the December 17th Board meeting. The meeting as you will recall that saw the presentation of other results of two audits of the purchasing policies and procedures at LCC. One of these studies was funded by the Board. The other by the administration. In contrast to Mr. Patterson?s view point of the findings that quote ?both reports made suggestions for changes to the purchasing policy and criticized misinformation and lack of communication? end quote. What I heard that night was an almost total vindication of LCC's purchasing policies and procedures and the employees involved in the investigation. And only a suggestion that some very minor communication issues should be addressed. In fact, as a direct result of the proceedings that evening the Board appropriately issued a formal apology to all employees involved. LCCAA very much appreciates that Board's support of our employees to this ordeal. Obviously there are other even deeper issues raised by Mr. Patterson?s opinion piece. I trust, both as an individual and as president of the administrative association, that this Board will resolve those deeper issues in accordance with this public trust and its own policies.

Ray Wawro - I'm Ray Wawro from ISCD and I?d also like to speak about Mr. Patterson?s letter to the editor in the paper. Quite honestly I was shocked by the letter. I really wondered if he read the same report that I had read. I just want to once again pronounce my commitment to the individuals involved, Beckie Beard, Glenn Cerny , and Lee Whipple . I've worked with all of them on a regular basis and they really do a fine job.

Carrie Schafer - My name is Carrie Schafer . I also was at the last December Board meeting. I would like to thank the LCC Board of Trustees for standing behind the employees of LCC. The inappropriate actions of Mr. Patterson exhibited over the past year have been degrading and threatening to the employees. This behavior is unacceptable and unprofessional. Thank you for your continued support to LCC employees.

Nancy Lombardi - My name is Nancy Lombardi. I'm here to speak on behalf of the same things other folks did, but particularly I'm here to address item number four on the agenda, Resolution to Reenact the Motion of Censure. I'm wondering why that's here again for. I thought you guys did this already. I'll just be frank. The Board is a resource just like the employees are a resource, just like the students? tuition is a resource, and I find it offensive to keep seeing this on the agenda. What is it? You?re going to have this on the agenda until someone gets the answer they want to hear? I find that a waste of College resources.

Linda Uhler - Hi, my name is Linda Uhler . I want to publicly thank the LCC Board of Trustees for their support in this censure of former Trustee Patterson, his attitude, behavior, and threat to certain LCC employees that led up to the censure (inaudible) in these times of radical changes happening on campus, such as new software, new hardware, new buildings, and new ways of doing business we need a Board that is strong enough to do the right thing and the censure was the right thing, and thank you again.

A Resolution to Reenact a Motion of Censure

Chairperson Jeffries stated that a lawsuit has been filed alleging in part that the Open Meetings Act was violated when the motion was made to censure Dave Patterson on December 17. There is a curative provision within the act that allows the Board to reenact this issue for purposes of lawsuits. This resolution would nullify any irregularity that may have been found without any admission of any wrongdoing on the part of the College. This action will address some of the issues in the lawsuit. Chairperson Jeffries emphasized that this resolution does not result in any admission of wrongdoing or impropriety on the part of the Board or any admission to the Open Meetings Act.

IT WAS MOVED by Trustee Heywood and supported by Trustee Rasmusson to accept the resolution to reenact a motion of censure.

Trustee Heywood explained why he would be supporting the motion. He does not believe there was a violation of the Open Meetings Act. He thinks that the lawsuit Mr. Patterson has filed is frivolous. Trustee Heywood believes that the lawsuit is meant to bloody several Trustees who have been doing the right thing on the Board for years. He will be supporting the resolution, not because he wishes to keep dragging up the censure, but because enough is enough and he wants to eliminate this as quickly as possible so the Board can get on with the important business of the institution.

Trustee Holden expressed the reasons she would be supporting the resolution. She said that it would have been very easy, when the other motions came forward, for the Board to lift the censure. However, the easy road wasn't one the Board wanted to take. The primary reason she supported the censure on December 17 was to send a message to the employees that they need not be treated unfairly, and in some cases painfully, by a Board member. Trustee Holden said that the Board knew there was a possibility that Mr. Patterson would file a lawsuit, but she, and others, did not want to bend on a threat of a lawsuit.

Roll call vote:
Ayes: Heywood, Holden, Jeffries, Mason, Rasmusson
Nays: None
Absent: Canady, Pelleran

Motion carried.

Sale of Bonds

Chief Information Officer, Glenn Cerny , gave a presentation to Board regarding the sale of bonds, and included the budget update in his presentation. The presentation is on file with official Board materials. He introduced Mr. Dan Gilmore from Paine Webber, and Mr. Paul Stauder from Stauder & Barch that were also present to speak about the sale of bonds.

Mr. Cerny acknowledged Ms. Sue Maloney, Director of Accounting & Payroll, who assisted in gathering data for the sale of bonds. He asked Mr. Bill Danhof, from Miller, Canfield, Paddock and Stone, to walk the Board through the sale of bonds resolution.

Mr. Danhof walked the Board through the resolution (the resolution is on file with the official Board materials.) He said that legal counsel and the financial advisors have reviewed this and believe it is in proper order.

IT WAS MOVED by Trustee Canady and supported by Trustee Holden to approve the sale of bonds resolution.

Roll call vote:
Ayes: Canady, Heywood, Holden, Jeffries, Mason, Rasmusson
Nays: None
Absent: Pelleran

Motion carried.

Mr. Cerny thanked Ms. Carrie Schafer and Ms. Maloney for their help in the sale of bonds.

Aviation Spotlight

President Cunningham stated that the Aviation Department had worked with the external and internal community in order to meet challenges that have faced the department prior to September 11 and after. The purpose of the spotlight is to give the Board an update on what is being planned for the future.

Mr. John Theroux, Transportation Department Chair, thanked the Board for allowing them to spotlight the Aviation Program. He introduced Mr. Harry Whitehead, who has been with the College since 1978. Mr. Whitehead gave a presentation to the Board on the past, present and future of the Aviation Program (the presentation is on file with the official Board materials.)

(The following minutes were added per Trustee Heywood?s request at the April 21, 2003 regular Board of Trustees meeting.)

Chairperson Jeffries asked who would pay the tuition for high schools students to participate in the high school articulation programs that are currently being discussed.

Mr. Whitehead responded that for the program being planned for the Star Institute, the K-12 school districts would pay for the tuition. For the articulation programs, those would be paid for by a tuition-type operation.

Chairperson Jeffries asked what the expected number of students this program would generate.

Mr. Whitehead responded that there is a potential for up to 200 students, but realistically 20 or 30 students will participate in the Fall; however, there is a potential for an increase as the program develops.

Chairperson Jeffries asked if there was a certain number of students that they have to have to meet their bottom line.

(Tape ended and response was not recorded.)

Trustee Holden asked for clarification regarding average section size and average section size program sub unit.

Mr. Theroux responded that the average section size applies to the College as a whole, and the sub unit is the individual program, such as aviation maintenance.

Trustee Holden stated that Western Michigan dropped one of their aviation programs, and she asked if this would impact the College.

Mr. Whitehead responded that the biggest thing Western Michigan had was their contract with British Airways to train their pilots and that contract has ended. Mr. Whitehead said that he doesn?t think the Western Michigan situation would impact the College. However, there is a potential for the college to receive the students that may have gone to Western.

President Cunningham stated that she has been concerned with not only getting students to enroll, but having them graduate and what happens to them after they leave. The flight market is not as lucrative as it once was. The Aviation Department has done an analysis in terms of where the job opportunities are and how they can increase those opportunities for students.

Trustee Holden said that she was under the impression that the College had moved to more a vocational perspective. She asked if that was true.

President Cunningham responded that increasing the time that classes are available was suggested to allow opportunities for those students taking aviation for a personal interest. She asked Mr. Theroux to further address Trustee Holden?s question.

Mr. Theroux responded that the industry is going through some changes. There are more regional type airlines where they are flying smaller airplanes. The Aviation Department is finding, despite the layoffs in the industry, that there are a number of airlines that are hiring pilots for smaller aircrafts.

President Cunningham said that in terms of the personal interest pilots that has not been fully developed or marketed. It is still being reviewed in terms of increased costs and staff.

Trustee Rasmusson stated that it was mentioned previously that an aircraft would be sold. He asked if the money is placed in a reserve fund so it doesn?t go into operating costs.

President Cunningham responded that the college did sell an airplane and it will go back into the program, but not into the ROI.

Trustee Holden asked how selling the aircraft affected the program.

Mr. Theroux responded that it affected the program by about 20 cents in the ROI. The sale was about $206,000, but it was a one time deal.

Trustee Heywood asked how many international students are currently enrolled and how many were enrolled prior to the September 11 events.

Mr. Whitehead responded that prior to September 11 they were working with Saudi Arabia Airlines and there were approximately 30 students enrolled. Currently there are zero students enrolled.

Trustee Heywood asked how much of that has to do with the new restrictions on enrollment policies from the federal government.

Mr. Whitehead responded that probably a lot. Saudi Arabia Airlines, whether it was because it was due to government restrictions or not, decided not to continue training in the United States . He stated that he could not tell Trustee Heywood the exact reason for the decline in enrollment from Saudi Arabia .

Trustee Heywood said that it sounds as if the Aviation Program is doing all of the work themselves. Trustee Heywood was concerned with the outreach activities and what support are they receiving from the Marketing Department.

Mr. Whitehead responded that they are doing a lot of their own outreach activities in cooperation with the Marketing Department. He said that they are not doing it on their own. They are doing a lot of it directly themselves because they feel that they would have a better impact than a Marketing person would in going to the schools. Mr. Whitehead said that the Aviation Program feels that it is the best approach.

Chairperson Jeffries asked how active the Aviation Program?s external advisory committee is.

Mr. Whitehead responded that they have regular meetings.

Chairperson Jeffries asked if the advisory committee has provided any new partnerships, recommendations or outreach.

Mr. Whitehead responded that at this point nothing has developed. However, like any other advisory committee those types of connections are there and will continue. He felt that the connections will pay off in the future and their indirect input with their colleagues and their other networks.

Mr. Theroux stated that at their last advisory committee they had a brainstorming session regarding outreach activities and also discussed possible activities with businesses. He said that there is a lot of interest from businesses and their indications are that they want to support the Aviation Program.

President Cunningham asked Mr. Theroux or Mr. Whitehead to address what role the Aviation Program plays with the count for take off and landing at Capital City Airport .

Mr. Theroux stated that the College accounted for approximately half of the take offs and landings. The College is a significant part of the Capital City Airport continuing to get its funding for full-time operations. The Aviation Program is a major contributor and important component of the airport.

Trustee Holden asked Mr. Chris Holman, Director of Workforce Development, if there are two new carriers coming to the area.

Mr. Holman responded that Continental is coming back. He said that it is projected that the industry as a whole is going to recover to its prior state in 2008. Commercial airline pilots are not going to be in demand, but what will be in demand will be pilots for freight carriers and that is where the future expansion will be much greater.

Trustee Holden asked if there are two carriers coming back, how it would help the program.

Mr. Theroux responded that the benefit will be an awareness of the program so the students have the potential of being employed there.

Mr. Holman responded that it opens up opportunities for the students.

President Cunningham stated that having a maintenance facility here in town will be attractive to airlines.

Trustee Holden asked what the average salary is for a graduate of the Mechanics or Avionics program.

Mr. Whitehead responded that according to data they have an A&P mechanic will have a starting salary of approximately $50,000 a year. An Avionics graduate?s salary would be slightly higher.

Strategic Plan Update

President Cunningham stated that the Board will be asked to participate in a focus group sometime in April to reaffirm the strategic plan. The process for community focus groups has begun. She suggested that the Board review the strategic plan that was provided in the Board packet.

Community Linkages Update

Chairperson Jeffries stated that all of the Trustees have returned their calendars. He said that dates would hopefully be finalized soon.

Budget Update

Mr. Cerny provided a budget update during the sale of bonds presentation.

Finance - Approval of Bids

M-TEC/TTC Steel Bid

Ms. Rebecca Beard, Purchasing Director, presented the M-TEC/TTC structural steel bid to the Board for their approval. She said that 26 suppliers received the bid package and 11 bids were received from 11 suppliers. The evaluation committee consisted of staff members from Purchasing, Facilities Planning, and consultation from Clark Construction Company, the construction manager. The evaluation committee recommended that the award be made to Dumas Concepts from Northville, MI, which was the lowest bid, and was deemed the most advantageous to the College.

Ms. Beard presented the M-TEC/TTC site utilities bid to the Board for their approval. The evaluation committee consisted of staff members from Purchasing, Facilities Planning, and consultation from Clark Construction Company, the construction manager. The evaluation committee recommended that the award be made to TCI, Inc. of Michigan from Eaton Rapids, MI, which was the lowest bid, and was deemed the most advantageous to the College.

Health Building & Administration Building Construction Management

President Cunningham stated that this bid will be forwarded to the Board at the April 21 meeting.

IT WAS MOVED by Trustee Canady and supported by Trustee Holden to approve the M-TEC/TTC steel bid and M-TEC/TTC utilities bid.

Roll call vote:
Ayes: Canady, Heywood, Holden, Jeffries, Mason, Rasmusson
Nays: None
Absent: Pelleran

Motion carried.

Public Comment

Trustee Holden - Occasionally we're asked, I know I have been, why are you continuing building when you're having to cut staff and with the downturn of the economy? I know that there are a lot of financial reasons why we have to maintain this, but the other evening I was at a Sparrow function and the head of the their nursing department said that in the first time in her history, and as long as she can remember, when they only needed 37 or 39 nurses. I said there goes my story, our story was that Sparrow would hire 100. She said we?d hire them just to keep them on hand and proceeded to say, I'm quoting her ?it will be worse in the next several years.? It just seems imperative that we move ahead.

Chairperson Jeffries - Also, I?d like to announce that KP?s father passed away on Saturday and that is why she is not here today. So, please keep her in your thoughts and prayers.

There were no comments from the public.

Adjournment

The meeting was adjourned at 6:18 p.m.

LCC Board of Trustees
Administration Bldg
Phone: (517) 483-5252
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