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Adopted Meeting Minutes
February 17, 2003
Regular Meeting

CALL TO ORDER

The meeting was called to order at 5:34 p.m.

ROLL CALL

Present: Canady, Heywood, Holden, Jeffries, Mason, Pelleran
Absent: Rasmusson

Additions/Deletions to the Agenda

There were no additions or deletions to the agenda.

Limited Public Comment Regarding Agenda Items

Chris Laverty - Good evening. My name is Chris Laverty. I'm the UAW Training Technology Representative of Local 652, but also have the pleasure being the chair of the Lansing Community College Foundation for the last two years. And I come tonight to speak on behalf of a contract you are going to be reviewing later on this evening for the McCormick Group. We have worked with Dan McCormick actually for several months through the Foundation and this was as a result of our developing a strategic plan last year with all of our Board members working many hours on it. And we've been working with Dan to try to get that strategic plan implemented and also to take a look at our staffing and all of this as a goal to try to basically raise more money. And we want to become self sustaining as a foundation. We currently have about $4 million in assets. We have for the last several years gave out at least 200 scholarships per year to needy students in the area. We rise in support, and I'm speaking on behalf of the entire Foundation, in favor of this particular contract. Dan has worked with some of the largest charities and foundations in the entire country. We are fortunate to have him (inaudible) he?s a resident of Williamston and I have a lot of respect for him. I'm sure that anybody who's met him would?I find him to be a very favorable asset for our Foundation to get us off to a good start. Monday the 24th, we have a new executive director starting and we've been without one since last spring. And part of Dan?s job will also be to work with her to get her off to a really good start here. Thank you for your support.

Barry Stearns - Hi, I'm Barry Stearns, Vice President of the faculty association. Last semester as I was the acting President I brought a report to you or made comments at this point dealing with human resources and the hiring process and I?d like to just give you an update on that. I received a copy from HR of the full-time temporary faculty that are current for this semester although I came up with three names that weren?t there. So, we think it's fairly accurate, however. If there are 42 full-time temporary faculty members currently out of roughly 222 faculty positions, that figures out to be 18.92%, roughly 19%. One out of five our full-time faculty are on temporary contracts. I find that that is?borders on being abusive of the policy that we've agreed to on the use of full-time temporary faculty. There are very legitimate reasons why we would need to use temporary full-time faculty in various functions and they bring some very valuable things to our institution. We do believe this number is excessive and we encourage the Board to take a look at that and consider moving some of those temporary employees to permanent positions as soon as possible. I have copies for each of you. (Mr. Stearns distributed a report to the Board. It is on file with the official Board materials.)

Chairperson and Board Member Reports

Chairperson

The Chairperson did not have a report.

Board Members

Trustee Marylou Mason - Lucero Kickoff Celebration

Trustee Mason reported on the Lucero Kickoff Celebration held on February 7, 2003. She said that it was very well attended by not only community members, but also students. She asked several students regarding how they felt about the program. The students are very enthusiastic about the program and looking forwarding to it growing.

Trustee Olga Holden - MCCA Winter In-service Workshop

Trustee Holden reported on the MCCA Winter In-service workshop. She stated that both Trustees Mason and Heywood attended and asked them to add any additional information. Trustee Holden said that over 60 Trustees and Presidents were in attendance. The tone of the conversation was the existent budget crisis and the various ways to handle it. Trustee Holden stated that there was some optimism, however, in opportunities that were there particularly through technology. She said that President Cunningham was introducing Governor Granholm for another function that same day and brought the Governor to speak with the Trustees and Presidents. Some of the things the Governor spoke about were her support of community college education and the work they are doing. She said that Governor Granholm also addressed the budget crisis that everyone is going through for this year and next.

President's Report

Informational

Human Resources

Appointments

Administrative?

Joan E. Bauer, Foundation Director, Executive Office

John F. Imeson, Director, Public Safety, Administrative Services

Action Items

Approval of Minutes - January 21, 2003 Regular Meeting; January 24, 2003 Special Meeting; February 4, 2003 Special Meeting

President Cunningham presented the meeting minutes for the Board's review.

Trustee Mason had the following corrections on the January 24, 2003 meeting minutes: on page 3, Palms should be changed to Fobbs, and on page 6 it should be two years, not three.

Cost Savings Measures

President Cunningham asked for authorization from the Board of Trustees to begin discussions with representatives from the College bargaining units regarding the implementation of an early retirement incentive program. She reminded the Board that this was discussed in closed session at the last meeting and the College is in the process of negotiating with the unions regarding an early retirement incentive.

Bank Resolutions

President Cunningham presented the bank resolution which changes the authorization from former Chief Financial Officer, Barbara Larson, to Glenn Cerny and Susan Maloney to make transactions and sign checks for the College. The resolution also gives authorization to Barbara Farr, Blair Svendsen, and Ngao Phiri, who were always on the accounts, to only make transactions through electronic means. President Cunningham stated that both Mr. Bill Danhof, the College's legal counsel, and Mr. Bruce Dunn, from Maner, Costerisan, and Ellis, have reviewed these resolutions.

Finance

Approval of Bids?

There were three bids presented for the Board's approval.

The first bid was for Oracle Database Support and Applications Development. The College received 31 proposals, and the successful vendor was Efficient Computing out of San Francisco, CA as their proposal was deemed the most advantageous to the College.

The second bid was for Mass Grading of the MTEC/TTC facilities. The College received 11 proposals, and the successful vendor was B&V Construction from Wixom, MI, which was the lowest bid and was deemed the most advantageous to the College.

The third bid was for the LCC Foundation Resource Development Services. This is a sole source bid awarded to the McCormick Group. This program will redefine the administrative functions of the Foundation, provide expert leadership to new fund raising programs and counsel to the new Director.

Trustee Canady recommended that item number two, Cost Savings Measures, be voted on separately.

IT WAS MOVED by Trustee Canady and supported by Trustee Heywood to approve the President's report, with exception of the Cost Savings Measures.

Ayes: Canady, Heywood, Holden, Jeffries, Mason, Pelleran
Nays: None
Absent: Rasmusson

Motion carried.

Trustee Canady stated that he has had experience with early retirement incentive programs, and he is a little gun shy. He has had several questions and the administration has answered them. However, he was concerned with the efficacy of the program considering this would be the third early retirement program in ten years. Trustee Canady was concerned with the possibility of losing 25% of the administration, 25% of faculty, which is how he understands it considering that is the percentage that is eligible and asked if that was correct.

Mr. David Davidson clarified that it is projected that 25% of the 44 administrators that are eligible may take part in the early retirement program.

Trustee Canady responded that all 44 administrators could possibly take part in the early retirement program and that is what he is getting at. If they decide to take it, the results could be devastating. He said that he is nervous about the program particularly with what the College is getting ready to do with the M-TEC, Health Careers facility, and other expansion plans. Trustee Canady expressed his concerns especially with having seen how unintended consequences may arise.

President Cunningham stated that some of the retirements will be phased in. Those employees wishing to partake in the early retirement program will have to work with their supervisor to determine their exit date. In cases where there is a tremendous need, the hiring process would begin earlier so there is a smooth transition.

Trustee Canady expressed that he would probably feel more comfortable if the M-TEC and Health Careers facilities were up and running. He felt that the College is taking on all of these things and at the same time encouraging people to leave, and he doesn?t have the level of comfort to support it.

Chairperson Jeffries asked, regarding the information that was provided earlier in the day to Trustee Canady, if there are limitations in rehiring those that will choose to partake in the early retirement incentive program.

Mr. Davidson responded that in 1996, 29 people partook in the early retirement program. Of those 29 only 3 people returned to the College to work part-time. He said that of the 29 no one returned on a full-time basis or as a consultant. Mr. Davidson stated that there is a prohibition that does not allow any retired employee to return on a full-time basis for one year. After one year, they can compete for any job opening at the College.

Trustee Canady asked if MPSERS is investing in the stock market, at some point will the College have to increase their contributions significantly. In terms of long-term planning, he stated that we should probably expect a significant increase in the contributions from the College to MPSERS to cover the early retirement plan.

Chairperson Jeffries asked what the projected increase is.

Mr. Davidson stated the projected increases have not been shared with the College, but whatever the forecast is, the College is currently contributing 12.1%. Whatever early retirement model is selected, the payout is reduced. For example, if a $77,000 faculty member is replaced with a $47,000 faculty member that is going to cost the College less. If the percentage is increased, the payout will be less.

Trustee Holden asked if the 25% projection is based on prior early retirement plans.

President Cunningham responded that was correct.

Trustee Holden asked what the replacement plan was.

President Cunningham responded that for every two administrators a maximum of one will be replaced, for every faculty member that is impacted they will be replaced, and for every two support staff a maximum of one will be replaced.

Trustee Holden asked what has been the pattern of increases over the years regarding contributions to MPSERS.

Mr. Davidson responded that last year it was increased to 12.1%; however, prior to that for the past three years it had stayed steady at the high 11?s.

Trustee Holden stated that if the College is able to run effectively and efficiently, and she trusts that the President and staff have considered this, with the possibility of less administrators, then she would support the early retirement incentive program.

Trustee Canady asked if there was an estimate of how many employees would be retiring regardless of an early retirement incentive program.

Mr. Davidson responded that in reviewing the past three years, four to eight employees retired each year.

IT WAS MOVED by Trustee Heywood and supported by Trustee Mason to authorize the administration to enter into negotiations with the bargaining units regarding implementation of an early retirement incentive program.

Roll call vote:
Ayes: Heywood, Holden, Jeffries, Mason, Pelleran
Nays: Canady
Absent: Rasmusson

Motion carried.

Public Comment

Bill Petry - The People for Positive Social Change Club would like to make a proposal that the Board have a resolution against war with Iraq, basically. We have not worded one up for the Board of Trustees at this time, but we would like to urge that the Board do to take up the matter at its earliest convenience. If you would like us to send a proposal, we?d be glad to write one up for the Board.

Trustee Heywood - I would certainly be willing to entertain putting a motion on the table to condemn possible action. Is that something we can do at this meeting?

Chairperson Jeffries - Well, I?d rather not, it's not been on our agenda. But if you can get something to us maybe we can consider it at our next meeting, which will be in two weeks.

Trustee Canady - I don't have anything against considering it. I do question whether it's LCC business.

Chairperson Jeffries - Can you bring us something and then we?ll take a peek at it? And we?ll have a discussion.

President Cunningham - I?d just like to say hello to all of the student leadership academy students here. Thank you.

Trustee Heywood - I wanted to note the passing of Anne Tracy who was a founder in the Gay community she passed away on Friday from liver cancer after a two year struggle and she?ll be a great loss not only to the MSU community, the greater Lansing community, but also here at LCC where she?s come in and talked to the diversity classes on a regular basis. So, her loss is going to be felt in the community.

Adjournment

The meeting was adjourned at 6:04 p.m.

LCC Board of Trustees
Administration Bldg
Phone: (517) 483-5252
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