meeting was called to order at 5:33 p.m.
Canady, Heywood, Holden, Jeffries, Mason, Pelleran, Rasmusson
Canady was present telephonically.
Whitmer - I've been told that this is the appropriate time to come
forward. My name is
Gretchen Whitmer. I'm
and I'm here
to actually present the chairman with a special tribute for his
service here at LCC. If I
may go ahead and read this then. This
is a special tribute from the Legislature signed by Joe Hune, Dianne
Byrum, Michael Murphy, myself, Susan Tabor, Scott Hummel, Valde
Garcia, and our Governor Jennifer Granholm. This is a special tribute and it's nice to be here before a
group of educators and not be talking about the budget. And I'll read you the tribute.
It's not very long, but I think that it better summarizes
some of the things that we've seen under Brian Jeffries?
leadership. ?Let it be
known that it is with deep appreciation for the hard work, dedication
and professionalism that Brian Jeffries has put forth on behalf of the
, that we offer
this expression of our thanks and best wishes. As the people of
loyalty and devotion to public service
of this conscientious
individual we add our sentiment of gratitude for a job well done.
In addition to his role as chairman, Brian is also an attorney
who received his J.D. from
. Mr. Jeffries has been general partner in the law firm of
since 1984. His law practice includes an emphasis in zoning and land use.
During Mr. Jeffries term at LCC the College prepared a
Facilities Master Plan that resulted in the passage of the 2001
millage securing substantial new resources for the institution and the
construction of four major new instructional and administrative
facilities including the M-TEC, Technical Training Center, and Health
and Human Services Careers Building. Mr. Jeffries service on the LCC Board of Trustees also provided
the largest wage increase to faculty and staff while maintaining one
of the lowest tuitions in the State of
. As Mr. Jeffries well knows financial pressures and change of
expectations have combined to make the recent past a challenging time
to work in local government? and state government for that matter?
?with the personal sense of duty that Brian Jeffries brings to work
each day, however, he has been able to meet these challenges with
enthusiasm and a genuine interest and efficiency in public service.
This has been deeply appreciated both by citizens and
organizations in Lansing that have benefited directly from Brian
Jeffries? work as well as other public servants who have witnessed
his fine example. Over the
years Brian has held a number of positions on boards as well as
elected offices. He has
served 10 years with the Lansing Housing Commission, Vice President.
Member of the Board of Commissioners of Lansing City?I'm
sorry?Chairperson and Personnel Committee. Brian was elected by the voters of the City of
2002 as a member of the City Council. He is serving as a member of the Planning and Development
Committee, Chair of Intergovernmental Relations Committee, and member
of the Personnel Committee. This
special tribute, therefore, this document is signed and dedicated to
join the citizens of
Brian Jeffries. Acknowledgement
of his service as Chairman of the Board of Trustees at
and standing ovation.)
Jeffries - Thank you very much. And as you all know that all of you that have been here for so
long that all of these things that are mentioned here certainly were
not done by one person, but by everybody in this room. With the Board, certainly with the staff and President I think
we have worked very well together, contrary to what you may read in
the paper, toward putting
forward. I truly really appreciate this. This is very nice.
will honor this, cherish this, put this in my home. But I do want everyone to know that they have a piece of this
for the work that they?ve done. I have thoroughly enjoyed serving with you all and we?ll have
a little bit more about that a little later on. Thank you very much.
Cole - Hi, my name is Jeff Cole and I work for the Michigan State
Building Construction Trades Council. And I'm here tonight and I?d like to thank the Board for
the opportunity to speak to all of you regarding project labor
agreements and the opportunity of the new work that you?ve got going
out. You?ve got the
M-TEC building, which is going on right now. I work very closely with Bill Darr in setting up the project
labor agreement on the site and we're also looking to answer any
questions that you may have regarding a project labor agreement on the
Health and the Administration building that we had the groundbreaking
for recently. One of the
things that I want to express is that the opportunity to proceed with
these projects this year is extraordinary. One because the work situation.
People are looking for work. Contractors are, what we refer to as they're hungry,
they're looking for work. The
bids come down, the prices are a little bit better. Within the next year and I'm going on everything I know as of
today, the General Motors project will start. They're talking about February 2004.
that's going to take a lot of people. On the Grand River Assembly we had almost 1700 people at the
pique period, which takes a lot of the workforce for one project.
So, one of the opportunities that's happening this year is
the workforce is available, contractors are available, and they're
looking for work. Economically
it's going to be a better deal for you. I know one of the questions regarding project labor agreements
is that you exclude some non-union employers from working on a site.
Project labor agreements does not exclude anyone, but it does
say this that if you are?you can bid this work, but if you do work
on this project you will work under the collective bargaining
agreement with the appropriate craft on this site only. It does not lock them in for years to come or anything like
that. It is site specific,
so that the site which is drawn up as we have all done on the M-TEC
that site is?clearly there's boundaries there. Across the road, if there's good things that go on,
contractors are not bound by the project labor agreement. You also have in your specs regarding the prevailing wage.
Prevailing wage is essentially the local collective bargaining
agreements for the state of
. Any county that's covered by the collective bargaining
agreement that is the State?s prevailing wage. You in
, it is very
clearly stated. So the
opportunity I think and the best interest for
is to proceed
with these projects. I'm
not trying to rush anyone in, but I do think that this is an opportune
time to proceed to get some of these bids. I think you?ve already looked at a construction manager,
Clark Construction, which is the same construction manager who is on
the M-TEC, so it won?t be anything that will be out of the ordinary
because you?ve worked with them in the past. I?d be happy to answer any questions that anyone may have.
Rasmusson - I have a question. At
the time I was elected I contacted Butch Ford, you probably know Butch
and some of the people in the building trades and asked them their
view. We exempted jobs
under $30,000 from prevailing wage. I think that's needed because it's so hard to monitor a lot
of very small jobs. Do you
have any thoughts on that?
Cole - I would like to see all projects be monitored, but using the
$30,000 threshold, I guess, that gives the opportunity for a job that
comes in quickly. Something
that happens yesterday that you have to get done. And Bill, I know has worked on several projects and has to have
them done right away. They
don't add up to a whole lot, but it is something that's necessary.
We like to have the opportunity, I guess, for the building trades even
on those smaller projects to show you what we can do.
Jeffries - I know that with some of the other project agreements
some of the funds are going to go into the HOPE scholarship.
Cole - Yes, with the Lansing Area Building Trades we have committed
to five cents per hour for every hour that a building trades person
works on site that that will go into the HOPE scholarship. Now that is not a cost to the College.
It's not going to be passed on and added to the bid. These are the local trade unions that are taking out of their
general fund or their labor management monies. So, it's not an added cost, but it is a benefit in the long
run to the fund, the HOPE scholarship fund. We are doing that with all jobs that are under a 100% project
labor agreement. Any of
the City projects, we've worked with the City to put that into their
programs also. Anything
that's happening pretty much downtown or here in
will come under
that project agreement.
Holden - Any estimate as to what the total will be on our project?
Cole - It would be strictly a guess. I'm looking at, don't hold me to this, but probably about
$40,000 at least on the M-TEC portion from the building trades. that's a guess.
Pelleran - Thanks for coming here, Jeff, and explaining this to
everyone. I?d like to
just for clarification, you said that no one is excluded, it's a
non-union contractor, their not excluded then from bidding on a
portion of any of these contracts that have labor management
agreements or project labor agreements.
Cole - No. A project
labor agreement does not exclude anyone from bidding on a project.
that's one of the things you?ll hear that, well, it's a
union only project and we can't bid it. They can bid it; it does state that if you are successful on
bidding it, you will be working under the terms and conditions of the
local collective bargaining unit for that site only. And again I got to reiterate that we're talking about
specific boundaries. we're
talking about the Health, Administration that building?that's what
we're talking about. Not
talking about campus wide. We?d
love to go into a campus wide agreement. we're more than willing to talk to you about that.
But on any of these projects and I guess the thing that I
really want to stress to you, if it does work out in the budget, if it
does work out that you can move on these projects, now is the time to
move on them. Because of
the work opportunities and the contractors (inaudible). Any other questions.
Jeffries - Any other questions? Jeff, thank you very much.
Jeffries stated that this public hearing is on the budget for the
2003-2004 fiscal year, which the College proposes to levy 3.8544
mills. This millage rate
is the amount of millage to be levied to support the fiscal year
2003-2004 and the approval of the budget by the Board of Trustees will
meet the requirements of the truth in taxation statute for levy of the
Jeffries opened the floor for comments.
were no comments from the public.
Jeffries closed the public hearing.
and Board Member Reports
Jeffries provided the report from the nominating committee. He reminded the Board that this is only a recommendation and
the new Board may do what it desires.
Vice Chairperson - Laverty
Treasurer - Rasmusson
Secretary - Pelleran
Jeffries recommended to the new Chairperson that Trustee Rasmusson be
considered to chair the Audit Committee, which is something he worked
for this year. He said
that this recommendation will be discussed at the Board's
Pelleran referred to section 1.2.2 of the Board bylaws, which states
that the election of officers shall be drawn from nominations from the
floor and not from this particular Board. She said that last year everyone on the Board, except Trustee
Mason and herself, on December 17 had voted to affirm the Board bylaws
and she found it incongruous that Chairperson Jeffries would elect to
violate those Board bylaws at this time as he goes out of office.
Trustee Pelleran recommended that the nominating committee
report be withdrawn and that Chairperson Jeffries should abide by his
Board bylaws and allow the next Board, at its organizational meeting,
per the Board bylaws, to select its officers from the floor.
Jeffries responded that this issue was raised at the meeting before
and as he indicated at that meeting, he would review the legality with
the College's legal counsel. He
obtained an opinion from Miller, Canfield, Paddock, and Stone
regarding this issue (the letter is on file with the official Board
Jeffries distributed the legal opinion to the Trustees. He said that the issue that was presented to legal counsel was
whether the bylaws prohibit an officers nominating committee. Chairperson Jeffries requested the opinion through President
Cunningham. He read the
legal opinion for the record.
You have posed a question that we understand arose during a
recent Trustees Board Meeting concerning whether the Bylaws of the
Board of Trustees prohibit the Chairperson from appointing a
nominating committee to present a slate of officers at the Board's
organizational meeting in July. We
understand that the use of a nominating committee is consistent with
custom and past practices of the College. From our review of the Bylaws and Robert?s Rules of Order
Newly Revised, it is our opinion that the Bylaws do not prohibit the
Board Chairperson from appointing a nominating committee.
Your question hinges on two issues 1) does the Chairperson have
authority to appoint a committee, and 2) do the Bylaws prohibit a
nominating committee. First,
1.3.1 of the Bylaws authorizes the Chairperson to appoint a special
committee. It states:
shall be no standing committees of the Board; however, there may be
appointed special committees to study issues and perform tasks. These
committees shall be appointed by the Chairperson for certain expressed
purposes and periods of time.
Under this Bylaw, the chairperson is authorized to appoint a
nominating committee. The
next question, therefore, is whether the Bylaws expressly or
implicitly prohibit a nominating committee. The only pertinent Bylaw is 1.2.2, which states:
officers of the Board shall be nominated from the floor and elected by
roll call at the organizational meeting of the Board provided for in
This provision requires officer nominations from the floor,
i.e., from members at the organizational meeting. It does not, however, prohibit nominations from the floor in
the form of a slate recommended by a nominating committee. Moreover, it is evident from Robert?s Rules that the two
means are not exclusive. Under
the heading, NOMINATION FROM THE FLOOR, the text of Robert?s Rules
the procedure of nominations from the floor, the chair calls for
nominations at the time established by rule or custom of the
organization or assembly - which may be while the election is
pending or earlier, but in any case is subsequent to the report of
the nominating committee if there is such a committee.
Accordingly, the Board's use of a nominating committee for
Board Officer positions is not inconsistent with the Board Bylaws.
Rather, it appears that the use of a nominating committee is an
accepted means of adding an element of organization and foresight to
the nominating process in organizations electing officers.
We hope this letter is fully responsive to the question
Jeffries stated this is the position the Board should stand by.
Pelleran appreciated the review done by Miller Canfield. She noticed that the letter was dated May 20 and it certainly
could have gotten to the Trustees in a timelier manner. Trustee Pelleran hoped that as the Board continues it will be
able to offer timelier communications to the rest of the Board members
when they are received by the President and the Chairman.
Jeffries stated that Trustee Pelleran had questioned whether this
process had been done in the past, which the Board had while she
served on the Board. He
had asked Ms. Norma Mendez to pull from the past four years Board
meeting minutes where the nominating committee had given their report.
The meeting minutes clearly indicate that this is a custom and
practice that the Board has done for the past several years. Chairperson Jeffries requested that the information be part of
Canady thanked the nominating committee for its vote of confidence.
He had initially agreed with Trustee Pelleran on her assessment
of the bylaws; however, his understanding is that this is only a
recommendation and not a formal nomination. Trustee Canady agreed with the legal opinion that having a
nominating committee does not violate the Board bylaws. He said that having a slate is a reasonable way to proceed with
a congruous leadership of the Board and would be in the best interest
of the College.
Pelleran requested that the minutes of past meetings where the
nominating committee gave their reports be forwarded to each of the
Trustees. She thanked Ms.
Mendez for her diligence in discovering that. Trustee Pelleran emphasized that the Board passed bylaws a year
and a half ago and wanted to abide by those bylaws so much so that on
December 17 they reaffirmed them. Last week she was told that the Board paid $70,000 to $80,000
for the bylaws to be drafted by Miller Canfield. Trustee Pelleran wanted to make that clarification for the
record. She agreed with
Trustee Canady and Chairperson Jeffries that the slate is a
recommendation and thanked Chairperson Jeffries for his diligence.
Holden - Foundation Board
Holden stated that she did not have a report. She gave a report at the last meeting when she distributed a
list of the Foundation Board Directors.
Pelleran reported that she attended the scholarship and awards
. She said that every time she attends a high school awards
ceremony or graduation, she is reaffirmed that wonderful people are
coming up the ranks who will be available to the College when folks
will be making decisions for us. Trustee
Pelleran was appreciative of the opportunity to represent the College.
Belkin, Coordinator, Women?s Resource Center Counseling Services
Student and Academic Support, Spring Semester 2002
Belkin?s Professional Development Leave was approved by the
leave extended from January 2 through
April 30, 2002
Cunningham explained that the Board no longer formally approves the
professional and development leaves, but the College is learning that
MPSERS is requiring some record that this has been reviewed by the
Board. Therefore, the
administration will be sharing professional, development, and
sabbatical leaves with the Board on a regular basis for record
Cunningham stated that Ms. Ruth Borger attended a meeting with the
community college presidents on her behalf where state appropriations
were discussed. She said
this ties in with Trustee Rasmusson?s request to review the dollars
owed to the State of Michigan
because of the
tax cuts. The President
asked Ms. Borger to provide an update.
Borger reported that in the last few weeks the federal government has
passed a major tax cut packet. That
package included subsidies to the states over the next two years to
assist them with dealing perhaps loss of revenue based on that tax cut
packet. She said the State
will be receiving approximately $665 million over the next two years.
Some of that money is earmarked and must be spent toward
Medicaid and the money that the Governor and State Legislature has
allocated to cover Medicaid expenses can now be redirected to other
initiatives. Ms. Borger
stated at the present time $23 million is designated to the higher
education budget to compensate for four universities who are highly
dependent on State aid as well as provide a minimum of $100,000 for
technology at each of the higher education schools.
She reminded the Board that higher education does not include
community colleges at the State Legislature.
The community colleges are under a different appropriation.
There is $17 million designated towards the K-12 fund.
She mentioned that the Michigan Community College Association,
community college presidents, and business officers are wondering if
two partners in the higher education program are being addressed, why
aren?t community colleges. Ms.
Borger said the Michigan Community College Association has asked for
the community colleges to contact their state legislators to ask that
question and perhaps encourage them to designate a minimum of $10
million to be addressed toward the community college appropriation
act. She stated that this
needs to be done quickly as the Senate will be voting on the community
college appropriation tomorrow. This
addresses not only securing funds for our students, but to remind the
state legislators that community colleges are a valuable partner in
the education of our residents and should not be ignored in this.
Pelleran stated that she would be personally contacting several state
legislators tomorrow morning.
Rasmusson asked from the settlement reached on the lawsuit against
Merrill Lynch, Citibank, and others, what was the State?s share.
Cunningham responded that Mr. Tom Bernthal, from the Michigan
Community College Association, did not have that number yet as of
today. She said that will
be part of the lobbying effort to ensure that the community colleges
receive their portion.
Cunningham shared that Friday, June 13 at
deadline for any individuals to withdraw from the early retirement
incentive program. She
reported that 15 administrators, 13 faculty, 1 non-bargaining
paraprofessional, and 7 support staff will be retiring.
Cunningham said she has spoken with several Trustees and several
Trustees -elect regarding the organizational meeting. She asked that
the July 7 meeting be cancelled due to scheduling conflicts and the
fact that it falls on the Fourth of July weekend, and the
President's Office will be contacting all Trustees to see which date
works best in July. President
Cunningham stated that if there are no objections from the Board, the
July 7 meeting will be cancelled and then another meeting will be
scheduled. She said we are
in within the Board bylaws and the organizational structure for MCCA
to do that.
were no objections from the Board.
Pelleran said because there will be four people sworn in that day, she
recommended that the venue be changed to Dart auditorium.
Cunningham responded that when staff calls they will ask how many
guests the Trustees -elect expect to have present.
of Minutes -
Cunningham presented the minutes for the Board's approval.
Pelleran requested that the verbatim transcription of the Chairperson
and Board Member Reports of the
May 19, 2003
that Ms. Mendez prepared be included in the minutes.
Jeffries said with regard to the May 16 meeting Trustee Pelleran
expressed a concern that there was a violation of the Open Meetings
Act. He received a legal
opinion indicating that there was not a violation of the Open Meetings
Act, and he requested that it be included as an addendum to the May 16
special meeting minutes. Chairperson Jeffries expressed the importance
of when issues of impropriety are raised that they are dealt with and
an appropriate and accurate record is made.
Pelleran said she did not ask for a legal opinion on this issue.
She made a personal and professional decision. Trustee Pelleran stated that she did contact the Board
secretary to inform her that that would be her reason for not
attending. She said when
the Board secretary explained the situation to her; she accepted what
the Board secretary said. Trustee
Pelleran stated that she was available by telephone to receive any
questions that Chairperson Jeffries might have had that could have
averted the College another legal expense. She apologized to Ms. Mendez for having questioned that.
Jeffries said for those of the Board members that were present at the
May 16 meeting, including faculty and staff, this issue was of great
concern about moving forward when a Trustee raises these issues.
He felt it was important that the record be clear that a
violation did not occur.
Board of Trustees approved the
May 16, 2003
May 19, 2003
May 22, 2003
; and the
June 3, 2003
Cunningham appreciated the approval of the minutes. She said there was a question raised today with Board secretary
Mendez whether or not the minutes were tampered with. President Cunningham assured everyone that no one tampers with
the minutes and that can be proven by the verbatim document (the
document is on file with the official Board materials.)
Pelleran said she was the person that had questioned the May 19
meeting minutes as it related to the nominating committee appointment.
She stated that she was told that there were edits and that is
why she requested the verbatim transcript of that section. Trustee Pelleran expressed that it is a responsibility of her
job as a Trustee and appreciated the opportunity to respond to
President Cunningham?s comments.
Cunningham presented the 2003-2004 proposed budget for the Board's
WAS MOVED by Trustee Holden and supported by Trustee Mason to approve
the 2003-2004 proposed budget.
Pelleran said because there are four new trustees joining the Board
she would like the availability for them to have proper training.
Trustee Pelleran made the motion to move $5,000 from the
President's Office budget that deals with training to the
Trustees? budget that deals with training. She also requested that $5,000 be moved from the President's
budget dealing with professional fees to the Board budget dealing with
professional fees. Trustee
Pelleran said this would decrease the President's Office budget to
$150,000 for professional fees and increase the professional fees for
the Board to $20,000. For
the training area it would reduce the President's budget to $32,811
and increase the Board's training budget to $25,000.
Jeffries asked if there was any support for Trustee Pelleran?s
was no support for the motion from the Board; therefore, it failed.
Pelleran made the motion to amend the budget by moving $20,000 from
the legal fees budget in Human Resources and move those funds to the
Board budget for legal fees. She
expressed the importance of having a parliamentarian at the Board
meetings. Last year there
was a question when there was occasion to have additional inquiry and
there were no funds in the Board budget.
Jeffries asked if there was any support to Trustee Pelleran?s
was no support for the motion from the Board; therefore, it failed.
WAS MOVED by Trustee Heywood and supported by Trustee Pelleran to vote
on the course fees separate from the proposed budget.
Heywood stated that he is making the motion because he is opposed to
the course fees and he has made it very clear for the last six months.
Ayes: Heywood, Pelleran
Nays: Canady, Holden, Jeffries, Mason, Rasmusson
failed due to lack of support.
Pelleran thanked everyone for the extra work that they put in to
answer the Board's questions. She
said that they know it hasn?t been easy for the Deans and department
directors to cut their budgets. The
College has become leaner and at the same time maintained
instructional training. It
hasn?t been easy for the Deans and it hasn?t been easy for the
Board. The Board has been
asked to increase tuition and course fees and at the same time receive
a reduction of the state appropriations. Trustee Pelleran expressed her appreciation to the staff for
what they have gone through and their commitment to make it work.
She will be supporting the budget knowing that we will do
everything to meet those obligations for maintaining the high level of
integrity in our instruction, the accessibility, the availability of
courses to the students because we are one of the finest institutions
for workforce development and feeder programs to the additional
systems of higher learning in this state and country.
Jeffries stated that this has been the most extensive budget review
that this Board has ever undertaken. He said this is a very creative budget in dealing with the
structural changes that are occurring at the institution and he
doesn?t believe this is a one year recession. Chairperson Jeffries believes that the cuts we have seen from
the State are cuts that we will be dealing with many years out. He wishes the College the best in financial health as the
institution moves forward into the future and he hopes this process
doesn?t occur again. Chairperson
Jeffries felt that the process was extremely well balanced in terms of
cuts having to be made, the early retirement incentive program, and
reviewing everything prior to raising tuition. Even though
is the third
largest community college in the state, the students will be paying
tuition that is the fourth least expensive. He said in the media it has been stated that the College will
be raising tuition by 5.9%, but comparing it to
they will be
raising their tuition by either 10 or 12%. There will be a $30 dollar increase in tuition at
and there is
only a $3 increase at the College. Chairperson Jeffries stated that the Board's mission in terms
of accessibility and having the resources available to everyone has
been clearly addressed in a positive way in the proposed budget.
He commended everyone for their hard work.
Ayes: Canady, Heywood, Holden, Jeffries, Mason, Pelleran, Rasmusson
Cunningham said some of the bids included in the Board packet are not
ordinarily reviewed by the Trustees; therefore, she reviewed all of
the bids with the Board and indicated which bids required approval
(all bids are on file with the official Board materials.)
five bids requiring Board approval were the following:
sole source proposal for the HP hardware warranty extension in the
amount of $603,215.42. The
sole source went to Hewlett-Packark which meets all required
specifications, including service, support, and updates.
second bid was for Human Resources recruitment services. The first year estimate is $120,000 to $150,000.
The successful vendor was Jawood Management and Associates from
, whose proposal
was deemed most advantageous to the College.
third bid requiring Board approval was for infrastructure re-routing,
landscaping and building site preparation services in the amount of
$375,825. The successful
vendor was MacKenzie Environmental Services from Grand Ledge, MI, who
was the lowest bidder meeting all required specifications.
fourth proposal requiring Board approval was for a sole source for the
Voice Over Internet Protocal (VoIP) Telephone System in the amount of
$202,619.47. The sole
source went to Netarx.
fifth proposal requiring Board approval was for a sole source for
Oracle Implementation Services in the amount of $590,000.
Rasmusson said he was told that part-time faculty is excluded from
searches for full-time faculty. He
asked if it was true.
David Davidson responded that is further from the truth. The College's full-time positions are replaced with 65 to 70%
of the part-time pool.
Pelleran asked who currently has the contract for the College's
Cunningham asked Ms. Beckie Beard to respond to Trustee Pelleran?s
Beard responded that Site Maintenance has the contract. She indicated that the current vendor does not have the
capability to do this level of work. They handle all of the lawn mowing and snow removal.
Pelleran asked that once everything is landscaped, will they continue
Beard responded, yes.
Pelleran asked what was the difference between the Voice Over Internet
Protocol telephone system bid and the PBX telephone maintenance bid.
Glenn Cerny responded that the PBX is an old outdated system and the
$83,000 is to maintain it for one year until the entire campus can be
converted over to the Voice Over Internet telephone system. With the new system we will also have access to the internet;
therefore, only one line will be needed when the M-TEC is built versus
two lines with the PBX system. It
is estimated over time that the College will save between $80,000 and
$100,000 a year in costs.
Cunningham said with the amount of construction occurring on campus
there will be numerous bids throughout the summer. Therefore, it is probable that at the next Board meeting there
will be a large number of bids.
Pelleran asked Mr. Cerny to review again the two bids regarding
Cerny first reviewed the HP Hardware Warranty Extension. When the infrastructure was purchased last year, it came with a
one year warranty. That
warranty will expire
July 1, 2003
, and in order
to maintain the 24/7 schedule this new warranty will cover that.
He said there are 18 servers that are covered under this
warranty. This means that
the 18 servers will run about 90 to 95% of the College.
Pelleran was concerned that the vendor is increasing the costs over
three years by approximately $50,000 considering the financial
situation the College is in.
Cerny responded that there is an increase in the costs because there
is a storage area network that is covered under a two-year warranty
that expires in 2004. Between
year two and year three, there is an increase because of the
expectation of increasing the number of servers.
Cunningham said there is no better negotiator than Ms. Beard. She shared with President Cunningham that she saved the College
over $3 million last year.
Beard stated that the College saved $259,000 with this bid. The College has the highest discount that the vendor can offer.
Pelleran asked Mr. Cerny to review the bid regarding the Oracle
Cerny stated that we've been working towards having staff mentored,
coached on the Oracle systems. The
systems that have been implemented are the Oracle portal,
collaboration suite, the Ilearning component, and the human resources
and finance components will be going live next week. The student system is the last piece to be implemented because
it is a very large and complex system. He said that we want to make sure we are mentoring our staff
for their ability to make the implementation successful.
WAS MOVED by Trustee Mason and supported by Trustee Heywood to approve
Ayes: Canady, Heywood,
Holden, Jeffries, Mason, Pelleran, Rasmusson
Cunningham thanked the Board for their vote of confidence, support and
their questions in doing their due diligence. She thanked the staff that worked so diligently to get the
budget up and running. This
was a tough and challenging year in terms of budget reductions. President Cunningham thanked the Board for their wisdom because
we knew that our reliance on state appropriations was going to decline
and the College had to prepare for that.
Cunningham presented a plaque in appreciation to Trustees Heywood,
Holden, Jeffries, and Mason for their service to the College. She addressed each Trustee.
Cunningham addressed Trustee Heywood. She said they have known each for approximately 15 years.
He has helped her to develop and learn patience. One of the things that has been constant with Trustee Heywood
is his concern and care for the students and the institution. President Cunningham expressed her appreciation for his service
and his willingness to serve on the Board of Trustees. She appreciates his communication and the way he has been able
to talk directly with her and other members of the staff. President Cunningham thanked him on behalf of the staff,
faculty, and students for his service and dedication to the
institution. She said he
is a product of
Cunningham addressed Trustee Mason. She has known Trustee Mason for approximately 10 or 15 years.
She remembers when President Sykes came to the College and
Trustee Mason was one of the first people to see him to offer her help
and support. When
President Anderton was here, Trustee Mason was one of the first people
to offer her support to him and the institution. President Cunningham stated that when she became president,
Trustee Mason was one of the first people to offer her support. Even though Trustee Mason has only served for a short period of
time, it has been with grace, dignity and concern. She said Trustee Mason will continue to care about the
institution because she has always been a tremendous supporter of the
Cunningham wished her well.
Cunningham addressed Trustee Holden. She has known Trustee Holden for approximately 25 years and met
her while working on the Academic Business Cooperative Project as an
advisory committee member. Trustee
Holden has become someone that, in spite of many personal hits
throughout a very challenging time in the College's history, has a
bigger heart than anyone she has ever met. There is no one that you will meet that cares so much about the
institution as Trustee Holden. President
Cunningham stated that Trustee Holden has over 24 years of service to
the College as a former employee and a Trustee. Her heart is always in the right place and she never holds a
grudge and that is one of the things President Cunningham most
Cunningham said regardless of where Trustee Holden is she will always
be a supporter of
. She thanked Trustee Holden for her service on behalf of the
staff, faculty, and students.
Cunningham addressed Chairperson Jeffries. She said from the first day he served on the Board until this
day she cannot think of one person who has been more supportive of
this administration, the faculty and staff. Even through the challenging times we all realize how much you
and wanted to
make it a better place. President
Cunningham stated that she could not have done half the things she has
accomplished without the support of the wonderful staff, but also
without Chairperson Jeffries? belief and support in her. His support, always being available, accessible, and having the
desire for this institution to move forward and his leadership has
been unsurpassed. President
Cunningham felt that Chairperson Jeffries has been one of the best
chairpersons she has ever worked with.
Cunningham wished all the Trustees well. As they move on to other parts of their lives and professional
careers, she knows that they also move forward with the support of
this institution behind you.
Canady said there were times that all the Trustees didn?t agree on
all of the issues, but can honestly say with all his dealings with the
outgoing Trustees, the disagreements ended with the issues. He expressed the great deal of respect he has for all of them
and takes a great deal of satisfaction knowing that they always
believed that they did what they thought was in the best interest of
the College, which is the key to successful service. Trustee Canady said this Board has done a lot of things that
will set the College up to be successful in the future. Each and every one of the outgoing Trustees has good reason to
be proud of the service that they?ve provided.
Pelleran thanked the outgoing Trustees for their service to the
College. She agreed with
Trustee Canady?s comments that they might not have always agreed on
issues, but she can say that they won?t end their commitment to
. As she told the Lansing State Journal, there is no doubt in her
mind that the people who serve on the current Board are as committed
and dedicated as the incoming Board.
Holden addressed Chairperson Jeffries. She said it has been a delight serving with Chairperson
Jeffries and echoed Ms. Whitmer?s comments. Trustee Holden stated that a comment was made in the last
several weeks that this Board had no direction and it was one of the
few comments that she thought was not true. Under Chairperson Jeffries? leadership the College has
accomplished quite a few things such as a comprehensive strategic plan
which lead to AQIP and ISO 9000.
is a leader in
conducting program review and respected and admired by many community
colleges. He led the
Facilities Master Plan, which was the first plan that was developed
during her tenure. Chairperson
Jeffries was instrumental in the passage of the millage and an M-TEC
grant. Most importantly,
during the planning process it became apparent, that the College
needed the millage. She
thanked Chairperson Jeffries for the opportunity to having served with
him on the Board. Trustee
Holden presented a plaque to Chairperson Jeffries in appreciation for
his leadership on the Board of Trustees.
Mason thanked the staff, faculty, President Cunningham, and her
colleagues. She has
enjoyed this adventure, which has been very educational. She said she has done community work for many years, but on the
Board she learned about individuals she has known and learned from
them. Trustee Mason stated
that she will continue to work with
Holden said she served nine years on the Board and fifteen before that
she was employed in different capacities at the College. She considers her service to the College as the greatest honor
and a privilege. Trustee
Holden expressed her appreciation for her fellow Board members and the
staff, who are a competent and outstanding group of people. She will continue to serve the College in a variety of ways.
Jeffries thanked everyone for the plaques and their comments. He expressed his appreciation for the relationships that have
been developed over the years and what has been accomplished at the
Jeffries said it was hard being a Trustee, figuring out what the role
of a Trustee is. He came
from a background that was more legislative in nature and you want to
apply that to anything that you do. Therefore, coming here was different and it took a long time to
figure out. He said this
is a policy Board and the important thing is having to trust the
people here to get the job done. Chairperson
Jeffries said he has served on many different elected boards, but bar
none the quality of work, the quality of people and the commitment of
the staff at
everything that he?s been involved in. It has been a pleasure for him and has made his job a lot
accomplishments that have been highlighted are all due to the work of
the staff. We may have
wanted to go in a certain direction, but certainly it wasn't the
Board's efforts that made it happen, but it was the staff?s.
Chairperson Jeffries expressed his appreciation for the
friendships that were developed on the Board. He said you leave boards and a lot of times you don't have
the contacts anymore, but that certainly will be different with this
Jeffries addressed President Cunningham. He said that it was an easy job working with President
Cunningham and developed a great friendship and respect for her.
He believes the institution can do great things with President
Cunningham?s leadership. Chairperson
Jeffries thanked President Cunningham for the opportunities she gave
him to be able to partake of what has gone on at the College. He certainly did not have those opportunities in the past with
other things he has done.
Jeffries addressed Ms. Mendez. He
said that everyone knows Ms. Mendez as a straight shooter and a very
competent person. Chairperson
Jeffries said that of late there have been some issues, however, this
Board can do no better than to have her here helping them and making
sure the Open Meetings Act and other statutes are followed. He said that Ms. Mendez is very much the professional and this
Board is very lucky to have someone like her.
Jeffries addressed the Executive Leadership Team. He said as a Board member they do not get the opportunity to
get to know a lot of people personally, but there are some people you
interact with more on a daily basis or when issues present themselves.
Chairperson Jeffries said he has certainly come to know the
Executive Leadership Team and the friendships developed have made his
time very much enjoyable with the College. He said they have a great deal of his respect and admiration.
Jeffries introduced his wife, Mrs. Ellen Jeffries. He said she is why he is able to be here and to do a lot of
things he does. She is
very giving in allowing him to do these things. He said that many people don't realize the impact that public
life has on family. It
certainly has been different with his family. Chairperson Jeffries thanked Mrs. Jeffries for giving him this
opportunity for the past 23 years. He said Mrs. Jeffries is the Deputy Director for the Senate
Jeffries expressed his appreciation for having served on the Board and
as part of his
family. He looks forward
to continuing working with the College.
Rich Howard addressed the outgoing Trustees on behalf of the Executive
Leadership Team. He
thanked the Trustees for their leadership, dedication, time, and
commitment. The College is
truly a better place because of their leadership specifically all of
the difficult times have been made easier and the great times have
been made better due to their leadership. Mr. Howard acknowledged Chairperson Jeffries? vision,
dedication, and passion for
were no comments from the public.
meeting was adjourned at