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Adopted Meeting Minutes
November 15, 2004
Regular Meeting

Call to Order

The meeting was called to order at 6:03 p.m.

Roll Call

Present:  Brannan, Laverty, Murray (present telephonically), Pelleran, Rasmusson
Absent:  Canady, Proctor 

Trustee Canady arrived at 6:27 p.m.

Additions/Deletions to the Agenda

There were no additions or deletions to the agenda.

Limited Public Comment Regarding Agenda Items

There were no comments from the public.

Public Hearing

Public Hearing on Setting the Regular Biennial Election Date

Chairperson Laverty stated that two notices were published in the Lansing State Journal on November 4, 2004 and November 11, 2004 of this public hearing on setting the regular biennial election date.  The Lansing Community College Board of Trustees has selected the odd-year November regular election date.

He opened the floor for public comment.

There were no comments from the public.

Chairperson Laverty closed the public hearing.

Chairperson and Board Member Reports

Chairperson Laverty

Board Election Date Resolution

IT WAS MOVED by Trustee Rasmusson and supported by Trustee Pelleran to approve the Board election date resolution.

Trustee Pelleran stated that the reason for this action is due to new legislation to consolidate elections to save costs and increase efficiency.

Roll call vote:
Ayes:  Brannan, Laverty, Murray, Pelleran, Rasmusson
Nays:  None
Absent:  Canady, Proctor

Motion carried.

President's Performance Review  

IT WAS MOVED by Trustee Pelleran and supported by Trustee Rasmusson to accept the President's performance review.

President Cunningham stated that her performance review is the formal evaluation and status of the College.  She said collective efforts have guided and serviced the institution to achieve the targets stated in the strategic plan.  President Cunningham presented her performance review to the Board (it is on file with the official Board materials.)

Roll call vote:
Ayes:  Brannan, Canady, Laverty, Murray, Pelleran, Rasmusson
Nays:  None
Absent:  Proctor 

Motion carried.

December 13, 2004 Board Meeting - 5:00 p.m.

Chairperson Laverty asked to change the December 13 Board meeting time to 5 p.m. which will allow the Board to complete their business and attend the Board appreciation dinner.

There was no objection from the Board.

Women?s Resource Center Resolution

IT WAS MOVED by Trustee Pelleran and supported by Trustee Canady to accept the resolution honoring the Women?s Resource Center for their 30 years of service to Lansing Community College, the students, and the community at large.

Trustee Pelleran asked the Women?s Resource Center staff to stand and be recognized.

They received a standing ovation.

Chairperson Laverty stated that Trustee Pelleran and he attended the anniversary event on November 4.  He asked for every Board member to receive a copy of the DVD presented at the event.  Chairperson Laverty thanked the Women?s Resource Center for their work and for a wonderful event.

Trustee Pelleran said the keynote speaker attributed her success to Lansing Community College and especially because of the Women?s Resource Center.  Trustee Pelleran shared that the Center also offers assistance for men. 

Roll call vote:
Ayes:  Brannan, Canady, Laverty, Murray, Pelleran, Rasmusson
Nays:  None
Absent:  Proctor 

Motion carried.

Board Development Session

There is a session scheduled for Monday, December 6, 2004 from 8:30 a.m. to 4:00 p.m.  This will be the third Board development session working on internal development in establishing trust and communication and moving towards policy governance.

Strategic Planning

There will be a work session on Wednesday, November 17 at 5:00 p.m. in the Herrmann Conference Center Board room.  This meeting will concentrate only on strategic planning.

Other

Chairperson Laverty reported on the following events he attended:

  • NAACP Freedom banquet on October 29.
  • Workforce Development Board meeting.  There was an update from the Capital Area Manufacturing Council and the Regional Skill Alliance.  This group will be having their next meeting at the West Campus.  The director of the Family Independence Agency, Marianne Douda, gave a presentation on the agency. 
  • Regional Economic Development Team meeting. The Shiawasee Economic Development Partnership provided a report. 
  • Women?s Resource Center event on November 4.
  • West Campus Grand Opening on November 8.
  • Hospitality Harvest Dinner on Wednesday, November 10 dinner hosted by the Hospitality and Culinary Program.  He shared that it was a great event that included a tour of the kitchen and an opportunity to engage with the students. 
  • Trustee Pelleran also attended the same event.  She shared that this is a tremendous effort on behalf of the students and not only are LCC students part of the program, but EISD students also participate in the program.
  • Foundation Board of Directors met on Thursday, November 11.  He said things are going well and there is a lot of enthusiasm.  He thanked Mr. Dan McCormick, Ms. Sue Fisher, Ms. Pam Schmidt and Vice President Ruth Borger for doing an outstanding job.  Ms. Addie Morrow gave a presentation about the Atlanta University Center (AUC) and how the funds from the lip sync events support the scholarships for AUC. 

Chairperson Laverty asked President Cunningham to elaborate on the recent gift the Foundation would be receiving.

President Cunningham shared that the Foundation will be receiving a gift from Ms. Dorothy Francis.  She was 84 years old and passed away on Friday, September 10.  She married Jerry Francis and both owned and operated Francis Aviation at Capital City Airport in 1973.  Prior to World War II Ms. Francis trained many pilots who fought throughout the war.  Ms. Francis was an accomplished acrobatic pilot performing in numerous air shows.  When she passed away she donated 25% of her estate to Lansing Community College, which totals $1.3 to $2 million. 

Vice President Borger said not only did Ms. Francis leave a legacy, but felt that due to the efforts of Ms. Hortense Canady and Mr. Gayland Tennis this gift became a reality.

Board Member Reports

Trustee Canady - Japan Adventure Program

Trustee Canady apologized for being late as his family was celebrating his son?s birthday.  He reminded the Board that at the last meeting a possible recognition of the Biwako Kisen Company and Dr. Tai Sung Kim was discussed.  After further discussions with the Biwako Kisen Company, it was determined that it would be more appropriate, per cultural reasons, for Mr. Shigematsu to be honored individually rather than a shared honorarium.  However, Trustee Canady felt that it was appropriate to honor Dr. Kim for his 25 years that he has dedicated to the Japan Adventure Program.  He proposed that a professorship in international studies be established in honor of Dr. Kim and then develop a Japanese garden that will commemorate Mr. Shigamtsu.

Trustee Canady asked that for the December meeting a resolution be prepared that would allow the Board to proceed in this manner.

Trustee Rasmusson - Year-end Financial Audit & Bylaw 1.6.1 

Trustee Rasmusson distributed a summary from the Conference Board Business/Education Council meeting he attended (it is on file with the official Board materials.)

Year-end Financial Audit?

Trustee Rasmusson asked Mr. Bruce Dunn to give an overview of the financial audit.

Mr. Dunn reviewed the highlights of the financial audit with the Board (it is on file with the official Board materials.)

There was a question and answer period throughout the presentation.

IT WAS MOVED by Trustee Rasmusson and supported by Trustee Brannan to approve the year-end financial audit.

Roll call vote:
Ayes:  Brannan, Canady, Laverty, Murray, Pelleran, Rasmusson
Nays:  None
Absent:  Proctor 

Motion carried.

Chairperson Laverty thanked Trustees Rasmusson, Canady, and Brannan, and Mr. Dunn for their work and assistance through the audit process.

Bylaw 1.6.1?

Trustee Rasmusson asked that this agenda item be tabled to allow further review.

President's Report

Informational Items

College Spotlight - Diversity Initiative

President Cunningham stated that the Executive Office has been trying to infuse diversity in leadership development, employment processes, and student success to become part of the day-to-day operations.  Dr. Nanette Reynolds and Dr. Cami Zawacki have been hired to assist with this initiative and ensure that the College is in compliance legally and advance the work needed to do.  President Cunningham gave the background of Dr. Reynolds and Dr. Zawacki.

The Executive Leadership Team has taken a key role in promoting this work throughout the College.  The group has had three sessions to work directly with Drs. Reynolds and Zawacki and have committed time every month to work with them.  President Cunningham will be leading discussion groups throughout the year on a variety of issues from Iraq to Proposal Two.  She shared that Vice President Gary VanKempen will be working on increasing diversity in non-traditional careers.  Vice President Barbara Larson will be reviewing all of the hiring processes to ensure there is a rich pool of candidates for all positions.  Dean Gary Knippengerg will be looking at recruitment strategies and Dean Judith Cardenas will be reviewing all student systems to increase academic student success.

Dr. VanKempen, Vice President Barbara Larson, Dean Gary Knippenberg, and Dean Judith Cardenas provided a PowerPoint presentation of the various initiatives to advance diversity at the College (the presentation is on file with the official Board materials.)

President Cunningham stated that the goal is for not only one individual having ownership of this initiative, but the institution as a whole.

There was a question and answer period after the presentation.

Human Resources - New Hires, Leaves and Sabbaticals

Administrative Appointments?

JaNice Pitts-Moore, Department Chairperson, Construction & Maintenance Technologies, Technical Careers

Anita Evans, Employment Manager, Human Resources, Administrative Services

Budget Update

Vice President Larson shared that staff are beginning to prepare for budget development for fiscal year 2006.  She shared that there will be challenges.  Healthcare costs continue to rise.  The retirement contribution to MPSERS increased 1.9% this year and it may increase by another 2%.  Vice President Larson stated that every percent represents a $500,000 increase for the College.  She shared that energy costs are increasing; therefore, budgeting for utilities will be challenging.  The maintenance costs for the Health and Administration buildings will be included in next year?s budget. 

There was brief discussion regarding the increase from MPSERS.

West Campus Grand Opening

President Cunningham thanked everyone who attended the grand opening.  She thanked everyone involved in organizing the event.  Many staff members worked on the weekend to ensure everything was ready for the grand opening.  President Cunningham read out loud the following names of individuals who worked on the weekend prior to the event:  Martin Pennoni, Paul Price, Gary Mejia, Rob Edwards, Bill Bartleson, Brian Arthur, Dennis Clark, Lyle Laylin, Randall Stortz, Ken Orlich, Phil Girvin, Rob VanOeveren, Matt Golzynski, Bill Darr, Ruth Borger, Brian Jackson, Chris Hollister, Jim Green, Michael Wright, John Little, Steve Kimball, Jim Miner, Ken Akini, Joe Petrous, Pete McClean, and Brandon Gostnell.  She said they all came in to ensure everything was ready for the following day.  President Cunningham asked everyone to thank these volunteers.

She asked those that were present to stand and be recognized.

Action Items

Approval of Minutes - October 18, 2004 Regular Meeting

President Cunningham presented the October 18, 2004 regular meeting minutes for the Board's review.

Trustee Pelleran asked that the October 18 minutes adequately reflect her question about the sale of property.  She reiterated that there has been much discussion about the fact that the College is following the Facilities Master Plan that was created by other Boards, which included herself.  Trustee Pelleran also served on the Facilities Master Plan subcommittee and at no time did she see the sale of the property where Old Central and Carnegie is located.  Two months ago the Board approved a proposal to use CB Richard Ellis/Martin as a realtor and she asked at that time what properties is the College planning on selling.  She felt that since the Board has been in place for over a year now it would behoove them to look at that. 

Trustee Pelleran stated that there may be a difference of opinion when we say ?disposition of property? and ?the sale of property?.  We have buildings and parking lots associated with those buildings and she wants to make sure this Board reviews this adequately.  She asked that the October 18 minutes be amended to reflect that she would like this Board to take a serious look at the property before it is sold and before we would go so far down the road that it would be almost embarrassing not to sell it.  She also said we should do the same with the parking situation.

President Cunningham stated that the minutes will be duly noted.

President Cunningham clarified that there has been no discussion about selling or demolishing Carnegie at this point in time.  The Facilities Master Plan has had the same language in there for three years, which talks about the disposition of the following buildings under consideration:  Photo Center, Academic and Office Facility, Warehouse on Kalamazoo Street, Continental Cable, Seymour Building, and Office Unit F (Carnegie).  Just as the minutes reflect, the administration would be bringing a proposal for the sale of property back to the Board for final approval.  They would not proceed with selling or demolishing any property without Board approval.

There was continued discussion about the disposition of property.  It was clarified that no decision has been made at this time to sell or demolish property.  The purpose of hiring CB Richard Ellis/Martin was to review the market prices for the potential sale of property, which was stated when the proposal was approved by the Board.  However, if there is an offer to sell property the final approval will be done by the Board of Trustees.

Trustee Rasmusson stated that he remembers this information from four years ago.

Trustee Pelleran felt it is important for this Board to review the needs of the initiatives that were not in the Facilities Master Plan two or three years ago before the Board decides to sell or purchase property or purchase additional parking.

President Cunningham stated that Trustee Pelleran was correct and that will occur before the Board approves any sale or purchase of property.  She said that is one reason the College purchased additional acreage at the West Campus if future expansion is needed.

Chairperson Laverty stated that he has read the Facilities Master Plan since its existence and has recently read it very closely.  He feels perfectly comfortable with what it says and views the plan as guidelines, goals, or projections for the future and not as something concrete when it comes to the selling or demolishing of buildings.  Chairperson Laverty reiterated that according to the law any decision to sell property must come to the Board.

St. Johns - Expanded Service Area

President Cunningham presented the resolution to the Board for their review.

She asked Vice President Borger to provide an update. 

Vice President Borger shared that there are some changes to the resolution from the previous one the Board reviewed in October.  Staff did revisit the language of the two propositions with legal counsel and were able to include a phrase in the preambles (the resolution is on file with the official Board materials.)

Facilities Master Plan

President Cunningham presented the Facilities Master Plan for the Board's review.  She reminded the Board that three initiatives were added last month, which were the following:  campus beautification, university/student center, and the Hospitality program.  These are not funded, and these initiatives do not negate the renovations to Dart Auditorium or the Gannon Vocational Technical building.

There was brief discussion about the potential of making Old Central a surface parking lot and the importance of including the Board in any future discussions about parking, the disposition of property, and property needs.  It was clarified that there is no plan to convert Old Central into a parking lot; however, parking needs are being reviewed in light of on-line courses and students moving to the West Campus.

Trustee Pelleran shared that the Hospitality Program initiative is a Board vision and former Trustee Patterson envisioned the program developing as proposed in the Facilities Master Plan. 

Trustee Murray referred to the St. Johns resolution.  She asked if the annexation is successful, will additional Trustees be added to the Board.

President Cunningham responded that legislation was adopted several years ago that states if any community college would annex another school district, they would have to add two representatives to the existing board.  The school district would elect those two individuals, plus they get an additional vote on the other seven trustees.  She shared that this legislation was very confusing and the College has been working closely with Muchmore & Harrington and the Michigan Community College Association to lobby getting that legislation changed.  As of last week the legislation change passed the Higher Education Committee and the House and is now in the Senate.  President Cunningham hopes this is approved prior to the February election.

Michigan Federation of Teachers - Tentative Agreement

President Cunningham presented the tentative agreement for the Board's review.

There was brief discussion about the tentative agreement.

Finance - Approval of Bids

Ms. Beckie Beard stated that last month she was unable to attend the Board meeting as she was in Los Angeles receiving an award on behalf of the College.  She gave President Cunningham a copy of the award from the National Purchasing Institute.

Ms. Beckie Beard presented the following bid for the Board's approval:

  1. Passenger Bus in the amount of $160,164.80.  The bid was awarded to Hoekstra Specialty Vehicles, LLC, of Grand Rapids, Michigan.

There was brief discussion about the bid.

President Cunningham read out loud the award Ms. Beard presented, ?National Purchasing Institute Ninth Annual Achievement of Excellence and Procurement Award.  Co-sponsors are the National Institute of Governmental Purchasing, California Association of Public Purchasing Officers, and Florida Association of Public Purchasing Officers and the Institute of Supplies Management is awarded to Lansing Community College.?  She thanked the Purchasing Department.

IT WAS MOVED by Trustee Canady and supported by Trustee Rasmusson to approve the President's Report except the St. Johns expanded service area resolution.

Roll call vote:
Ayes:  Brannan, Canady, Laverty, Murray, Pelleran, Rasmusson
Nays:  None
Absent:  Proctor 

Motion carried.

IT WAS MOVED by Trustee Canady and supported by Trustee Rasmusson to approve the St. Johns expanded service area resolution.

Roll call vote:
Ayes:  Brannan, Canady, Laverty, Murray, Pelleran, Rasmusson
Nays:  None
Absent:  Proctor 

Motion carried.

Closed Session

The Board did not go into closed session.

Public Comment

Chairperson Laverty stated that the Facilities Master Plan is an incredible document.  He thanked President Cunningham, the administration, staff, faculty and everyone that helped with the plan.  He shared that where the College has been, what it is currently doing and the plans for the future reflects that Lansing Community College is the best community college in the country.  Chairperson Laverty shared that he is very happy with the direction of the College and is proud to be a part of it.

 

There were no comments from the public. 

Adjournment

IT WAS MOVED by Trustee Canady and supported by Trustee Rasmusson for the meeting to adjourn.

Ayes:  Brannan, Canady, Laverty, Murray, Pelleran, Rasmusson
Nays:  None
Absent:  Proctor 

Motion carried.

The meeting adjourned at 7:59 p.m.


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