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LANSING COMMUNITY COLLEGE
BOARD OF TRUSTEES
May 15, 2006
Regular Meeting

Adopted Meeting Minutes

Call to Order

The meeting was called to order at 6:14 p.m.

Roll Call

Present: Smith, Rasmusson, Proctor, Pelleran, Brannan, Laverty
Absent: Canady

pledge of allegiance

Trustee Brannon led the pledge of allegiance.

ADDITIONS/DELETIONS TO THE AGENDA

Rasmusson: Proposed adding three agenda items (1) Consideration of an employee to work with the Board to support the search process (2) consideration of approving additional hours for Jan Lazar (3) consider restoring the authority of the President to hire and terminate employees.

These items were added to the agenda under Trustee Rasmusson?s report.

Proctor: Proposed removal of Workforce Development Report under Board Member Reports. Workforce Development.

Limited Public Comment Regarding Agenda Items

No public comments were made.

PUBLIC HEARING

Public Hearing on Fiscal Year 2007 Proposed Budget

Chairperson Laverty announced the following: The Board published a notice on Monday, May 8, 2006 of this public hearing on the budget for the 2006-2007 fiscal year, for which the College proposes to levy 3.8112 mills. The millage may be reduced by any required Headlee Rollback. This millage amount is referenced in the FY 2007 budget and the approval of this budget by the Board of Trustees will meet the requirements of the truth in budgeting statute for levy of the proposed mills.

Chairperson Laverty opened the floor for comments and questions.

No comments were made.

Chairperson Laverty closed the public hearing.

CHAIRPERSON AND BOARD MEMBER REPORTS

Chairperson Laverty

Executive Search Firm Update

Chairperson Laverty announced that he instructed the administration to produce copies of all 16 of the firms that applied to be the search firm for Lansing Community College in the selection for both President and Chief Financial Officer. Board Members were asked to review all 16 of the proposals. At a future public meeting, the Board will narrow the firms and ask finalists to present at a later date.

Laverty called another working session and special meeting before the next regular meeting in June. He also asked that the other four members go through and review the 16 firms.

The following resolution was presented by Trustee Smith:

Whereas, the Lansing Community College Board of Trustees will be recruiting candidates for the President and Chief Financial Officer; and

Whereas, the highest degree of integrity and transparency must be maintained in the search/recruitment process; and

Whereas, it is not appropriate for the College staff to administer such as search; and

Whereas, it is necessary that the Board of Trustees remains in compliance with proper procedures, laws and regulations; and

Whereas, staff will be needed to develop, coordinate, implement and assist the Board of Trustees in the recruitment process for the process for the President and Chief Financial Officer; and

Whereas, an important function of the process will be to maintain communications linkages with the Board of Trustees, the firm hired to lead the recruitment process, and the community members serving on the recruitment committee;

Therefore, Be it Resolved, that the Lansing Community College Board of Trustees retains the services of Attorney Beverly Baligad to serve the Board as Recruitment/Search Liaison; and

Be it Further Resolved, that the College Administration will assign Mr. Steve Bennett to assist the Recruitment/Search Liaison by providing support in the following areas: clerical, scheduling, web page maintenance, phone calls, travel arrangements, writing letters, and other tasks deemed necessary by the Recruitment/Search Liaison; and

Be it Further Resolved that Ms. Baligad may be permitted to utilize and retain additional expert services as necessary to guide this effort.

The final paragraph of the resolution was offered by Trustee Pelleran as a friendly amendment and accepted by Trustee Smith

IT WAS MOVE by Trustee Smith and supported by Trustee Rasmusson to approve the resolution.

Roll call vote:
Ayes: Smith, Rasmusson, Proctor, Pelleran, Brannan, Laverty
Nays: None
Absent : Canady

Motion Carried.

By-Law and Policy Discussion

Ms. Baligad introduced Ms. Jan Lazar.

Lazar presented the policies that were discussed, reviewed and revised at the 3:00 pm Board Policy Working Session.

The following policies were forwarded for approval:
E100
E102
E103
EL 200 as amended
EL 201
EL 202 as amended
EL 204
EL 205
EL 206 as amended
EL 207
EL 208 as amended
GP 301 as amended
GP 302 as amended
GP 303 as amended
GP 305
GP 306
GP 308 as amended
BPR 402 delete and combine into BPR 403. (Re-number the remaining sections.)
BPR 403 as amended
BPR 404
Just Cause Policy
Personnel and Compensation
Executive Summary (change effective date)
Capital Projects Budgeting Policy
Evaluation Policy

IT WAS MOVED by Trustee Pelleran and supported by Trustee Smith to approve the above policies.

Trustee Pelleran, Trustee Smith and Trustee Rasmusson thanked Jan Lazar and Bev Baligad for their effort in the entire process.

Trustee Smith made a friendly amended and Trustee Pelleran accepted to set the effective date of the policies to May 15, 2006.

Roll call vote:
Ayes: Smith, Rasmusson, Proctor, Pelleran, Brannan, Laverty
Nays: None
Absent : Canady

Motion Carried

IT WAS MOVED by Trustee Pelleran and supported by Trustee Smith to provide an additional 50 hours to the Mercer Group to assist the Board with the review and completion of the remaining policies and to help implement them.

Roll call vote:
Ayes: Smith, Rasmusson, Proctor, Pelleran, Brannan, Laverty
Nays: None
Absent : Canady

Motion Carried

Information and Announcements

Chairperson Laverty reported his attendance at the ethanol fuel seminar at West Campus. Laverty encouraged College personnel to attend a seminar called Building the Capital Area?s Future on Wednesday, May 17, 2006 from 11:30 - 1:00 p.m. at the Holiday South Conference Center

Conference information is on file with the official board materials.

Chairperson Laverty and Trustee Pelleran attended the 39th Annual Community College Recognition Banquet.

Trustee Pelleran commented on this event and thanked the faculty and students.

Chairperson Laverty attended the Cinco de Mayo event on campus and mentioned that the Lansing Area Hispanic Business Association recognized interim President Cardenas at the Hermann Conference Center.

Chairperson Laverty thanked Dean Danford and Dean Souden for the Lean Conference series that was at West Campus last week. Laverty announced the Women?s Resource Center program coming up, the Beverly Hunt Award luncheon on May 24th. He encouraged Board members to attend the luncheon. Laverty reported on the Fire Academy Graduation on May 18th and the Annual Scholarship awards breakfast on May 18th at 8:00 a.m., and the Nursing program on May 12th where 98 nurses graduated.

Chairperson Laverty, Trustee Smith and Trustee Pelleran commented on the success of the LCC graduation ceremony and applauded everyone that helped to make this event a great success.

Evelyn Lynn was also recognized as being one of the graduates this year.

Board Members

Trustee Rasmusson - Audit Committee

Trustee Rasmusson gave the Audit Committee Report. He reported that the Committee is looking at changes in the audit process due to new rules by the Government Accounting Standards Board.

IT WAS MOVED by Trustee Rasmusson and supported by Trustee Pelleran to rescind the amended language made to 1.6.1 item #1 and #2 on October 17, 2005.

1.6.1 Authority and Powers Reserved by the Board

More specifically, the duties of the Board of Trustees shall include, but are not limited to, the following: 1) appoint, evaluate, and/or remove the President, Vice-presidents, Deans, and Departmental Chair level administrators; the terms ?Vice-presidents, Deans, and Departmental Chair level administrators? shall mean any person paid by LCC, whether employee or consultant or contract person, or person paid through a firm in which such paid person has a legal or equitable ownership interest, and which payment in any calendar year shall exceed that of the average full time faculty member; 2) review and approve all terminations and/or discharges; and

The revised policy will now read as:

More specifically, the duties of the Board of Trustees shall include, but are not limited to, the following: 1) appoint or remove the President and Vice President level administrators; 2) review and approve all consultant contracts; 3) approve the issuance of College degrees and certificates; 4) adopt, develop, and define Board and College policies; 5) establish an annual College budget; 6) establish and authorize College tuition, course fees, and other fees that apply to all students; 7) authorize the sale, purchase, construction, and renovation of College land, buildings, and major equipment; 8) define and review College strategic direction and goals; 9) institute and promote major College fund-raising efforts and authorize the acceptance of gifts to the College; 10)authorize the incurring of debt by the College; 11) evaluate the President, consistent with 1.6.3.

Roll call vote:
Ayes: Smith, Rasmusson, Proctor, Pelleran, Brannan, Laverty
Nays: None
Absent : Canady

Motion Carried

President's REPORT

Informational Items

College Spotlight - Counseling Services

Dean Woods introduce Louise Rabidoux and Christine DeLand from Counseling Services. Louise provided a PowerPoint presentation regarding Counseling Services (the presentation is on file with the official Board materials.)

There was a question and answer period after the presentation.

AAT Degree Update

Dr. VanKempen: Presented an update on the AAT Degree.

There was a question and answer period.

Action Items

Approval of Minutes - April 17, 2006 Regular Meeting; May 1, 2006 Policy Workshop; May 1, 2006 Special Meeting

President Cardenas presented April 17, 2006 regular meeting minutes; May 1, 2006 Policy Workshop minutes; and the May 1, 2006 special meeting minutes for the Board's review.

There were no changes.

Fiscal Year 2006 Revised Budget
Fiscal Year 2007 Proposed Budget

Denice Beckwith spoke briefly about the FY 2006 Amended Budget and the FY 2007 Proposed Budget.

Both the Fiscal Year 2006 Revised Budget and the Fiscal Year Proposed budget are on file with the official Board materials.

Facilities Fee

The FY 2007 Proposed Budget includes a facility fee of $5 per billable hour beginning in Fall 2006. This revenue will be cover additional costs for facility maintenance, for lease fees, parking, and parking structures.

Course Fees

A schedule of course fee changes was submitted for approval. A copy of the schedule is on file with the official Board materials.

Human Resources - Administrative Appointments, Terminations, and Leaves

There was nothing to report out in regards to Administrative appointments, terminations or leaves.

Health Care Agreement

The Health Care Agreement was ratified by the final three bargaining units and presented for Board approval. A copy of the agreement is on file with the official Board materials.

Bank Resolutions

Interim Director of Finance Beckie Beard presented a Bank Resolution for Board approval. The resolution allows Ms. Beard to purchase an Open Penalty Lost Security Bond and subsequently sell shares owned by the College.

Finance - Approval of Bids, Approval of Consulting Services

Ms. Beckie Beard presented the following bids for the Board's approval:

GM Team Build II - Making the Plan in the amount of $330, 000. The recommendation was for a Sole Source to be given to Development Dimensions International.

Crosswalk Curriculum for High School Diploma Completion Initiative in the amount of $4,000. The recommendation was for a Sole Source was given to Barb Shimnoski.

Gannon Building 2006 Exterior Masonry Restoration in the amount of $263,136. The recommendation was to award the bid to Borner Restoration.

Architech & Engineering Consultant Services in the amount of $194, 000. The recommendation was to award the bid to Carl Walker Inc.

Methodology for ADA Accreditation Requirements in the amount of $4,350. The recommendation was to award the bid to DH-Meth-Ed Consultants from Tallahassee, Florida.

IT WAS MOVED Trustee Smith and supported by Trustee Pelleran to approve the action items of the President's Report.

Roll call vote:
Ayes: Smith, Rasmusson, Proctor, Pelleran, Brannan, Laverty
Nays: None
Absent : Canady

Motion Carried

CLOSED SESSION

IT WAS MOVE by Trustee Pelleran and supported by Trustee Smith to go into closed session for the purpose of discussing strategy and negotiations sessions connected with the negotiation of a collective bargaining agreement.

The Board entered into closed session at 8:28 p.m.

The Board returned to open session at 8:45 p.m.

PUBLIC COMMENT

There were no public comments

The Board evaluated the meeting.

ADJOURNMENT

IT WAS MOVED by Trustee Proctor and supported by Trustee Pelleran to adjourn the meeting.

Ayes: Smith, Rasmusson, Proctor, Pelleran, Brannan, Laverty
Nays: None
Absent : Canady

Motion Carried

The meeting adjourned at 8:50 p.m.

LCC Board of Trustees
Administration Bldg
Phone: (517) 483-5252
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