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Adopted Meeting Minutes
October 17, 2005
Regular Meeting

Call to Order

The meeting was called to order at 6:14 p.m.

Roll Call

Present: Brannan, Laverty, Pelleran, Proctor, Rasmusson, Smith
Absent: Canady

PLEDGE OF ALLEGIANCE

The pledge of allegiance was not performed due to the absence of the flag.

Additions/Deletions to the Agenda

There were no additions or deletions to the agenda.

Limited Public Comment Regarding Agenda Items

Zach Hansen - Good evening, my name is Zach Hansen and I'm the president of the Part-time Clerical Technical Union. The words that you will hear tonight represent the collective facts and thoughts of all seven labor unions at LCC including the Michigan Association for Higher Ed the Educational Support Personnel the Administrative Association the American Federation of State, County, and Municipal Employees the Fraternal Order of Police the Hotel Employees and Restaurant Employees and the Part-time Clerical Technical Union. All of us have been at the healthcare bargaining table for many months along with the management team. Many issues have arisen. We find ourselves facing internal equity issues between part-time and full-time employees. Additionally, we face external equity issues with other comparable colleges. Last week, MAHE informed you of a large percentage of part-time employees here at LCC in their unit. They are not alone. LCC continues to have a large percentage of part-time employees. Therefore, when we consider the percent of part-time employees we must begin to treat them as valued employees. This includes the opportunity to purchase pro-rated healthcare. We have worked diligently along with your team to try and address many issues that make up the healthcare dilemma. The Healthcare Task Force, which includes all of the unions and management, have collectively learned many facts that both help and confound the issues. We have worked to try to establish trust in each other, to work together to address the increasing healthcare costs and to understand each other within the framework of the needs of the College and the constraints of the budget. One of the things that we have learned is that we pay more for our benefits than other employees at other institutions. Additionally, we have learned that pool rating insurance saves money over experience rating because it spreads the risk over a greater number of lives. Our current healthcare provider utilizes this pooling. Thank you.

Denny Morse - Good evening. My name is Denny Morse and I'm the president of the Administrative Association at Lansing Community College and I'm just going to continue along Zach?s line of thinking or line of communication. As we have stated previously in support of both the millage increase of several years ago and the tuition increase effective this fall, we understood that the College needed additional funding to support its priorities. We urged approval of the tuition increase, expecting not only the College would continue to address its infrastructure needs, but that it would also adequately address the equity issues in compensation and benefits for all its employees. We have been greatly disappointed that so far at the healthcare negotiations the College has not addressed these needs. Additional revenue was produced through the switch from credit hours to billable hours in the fall of 2004, and greater tuition revenue has been collected this fall than was anticipated. Rather than the 3% predicted decrease in this year?s budget, enrollment has increased. Student fees have also increased. Yet we are told that we must have an additional revenue stream to support greater compensation and increased benefit costs for employees, and the hint is that such a revenue stream can only be gained by eliminating programs, services, and employees. But if this is the case, and the College's calculation of its return on investment is the primary basis for determining program elimination, what will happen to the most expensive, yet in-demand programs, such as healthcare? And who would want such programs to be curtailed or eliminated, when their students are in such great demand? Labor does have an idea for increased revenue stream. Union members have been seeking to add to LCC and other public educational institutions? revenue streams by circulating petitions for the K-16 initiative. These petitions seek to increase state funding for public education. Today, we had petitions available in the Arts &; Science lobby for students and other registered voters to sign and tomorrow we will be there as well. Tonight Patty Ayers, in the audience, has petitions and blanks for any audience member or Board member who would like to sign a petition or join in circulating them to try and increase this revenue stream. The College has continued building more buildings and continues to address technology needs and absorb public criticism for some of its choices. If rumors are true, it also has plans for an additional building beyond the planned University Center, while all the time saying, ?times are tough financially.? But the priority seems to put precious resources into infrastructure. Reviewing the?on October 10th reviewing the campus Facilities Master Plan and we see plans for campus beautification, a University Center, modified expansion for Dart Auditorium, and also additionally, possibly the Science Program expansion and Parking expansion. However, there are no comparable institutional plans to address human capital resource needs of the employees at Lansing Community College.

Sally Pierce - Hi, and I'm Sally Pierce, President of MAHE and the person who's going to wrap up labor?s statement here.I think that Board members should have gotten a one-page comparable. Actually it's being passed out. I tried to not leaflet you during our speech, but it's coming. So you can see what we're looking at when we look at comparables around the state. We suggested that it is time for the College to address the College's human capital needs and we think that those also include the need for good healthcare and adequate salaries, which are paramount to keeping our human resources current, productive, and competitive. It's said that good employees are priceless, and that is certainly the enlightened view in the knowledge and information age. We know you believe this because the College paid for Stephen Covey to come and tell us that productive employees are created in an environment of constant learning and updating of skills and knowledge. In the knowledge and information age, the workforce is the most important asset of any business. It is time to compensate us fairly and competitively. It's said that healthcare is a privilege.It's also said that it's a right. We believe that it is a necessity, particularly during a time in which our government remains mute on the subject. Employers use their benefit packages to recruit the best and the brightest to their ranks.And it's time to put a real effort into keeping our benefits competitive with comparable community colleges. Your negotiators have said it's right for employees to bear most of the cost, excuse me more of the costs of their healthcare if we continue with our current plan. But, we know of other comparable institutions, such as Mott, where employees pay no part of their premium co-pay for a superior plan. And when you look at your comparable sheet, the ones with the asterisks are ones that we've found are super care one. Perhaps the members of the Board don't realize that for many years LCC employees have been paying more of their healthcare costs than employees of comparable institutions. Our research also shows us that many of these institutions are contributing towards part-time healthcare and you?ll notice that we designated those. LCC has supported its employees with staff training in the form of the Learning and Leading Collaborative coupled with greater support for the employee wellness program over the past year. And the cost of those efforts is approximately half a million dollars. Yet, we continue to haggle at the table over 4 tenths of 1% of our $100 million budget to be spent addressing the healthcare issues we face. All told, healthcare costs are approximately 5% of the budget - about $5 million. There appears to be money for every initiative except that of appropriately compensating employees. Even campus beautification seems to take precedence over employee needs. Money is available for consultants for such things as software problems, legal issues, financial aid issues, and other items such as EEO compliance. Perhaps greater monitoring of such spending will create an additional revenue stream for improving the status of employee compensation. Now is the time to invest in the College's most precious resource: its employees. We urge you to work with your team and with us to bring a successful conclusion to negotiations. Thank you.

Julie Liberti - Good evening. I'm hoping my voice doesn?t go out I've had a cold for a couple of weeks. So, but good evening everyone. I?d like to introduce myself and give you some personal background. My name is Julie Liberti. I come to you this evening as soon to be a former employee of Lansing Community College. My career with the College started in January of 2000 as a part-time lab technician for the Aviation Department. I am currently a part-time instructional lab tech, an adjunct faculty member. My actual job title is Certified Flight Instructor, Single Engineer Plane with an instrument rating and Certified Ground Instructor Advanced with an instrument rating. I teach students in the classroom and in the airplane. My pay rate while I'm in the airplane is $14.26 an hour. And while I'm in the classroom it is $28.14 an hour. Because I am part-time I have no benefits and am limited to 30 hours per week. Prior to being employed at the College I was a student in the Aviation Program beginning in the fall of 96. I graduated Magna Cumme Laude received an Outstanding Student Award through the Women?s Resource Center belonged to Phi Theta Kappa and was honored to speak at the WRC?s 25th Anniversary Celebration. Following my first two years of teaching Aviation I earned a gold seal designation from the FAA. I did all of this while working part time, running a house, raising three daughters, volunteering at their schools and being a wife. I divorced three years ago and continued raising my two youngest. For me LCC and the airport has become home. I want to start by saying that I have loved my time at LCC. I've met some amazing people instructors, students, colleagues, and friends. I had one of the greatest flight instructors. He taught me more than I ever thought I could know. One of my greatest accomplishments as an instructor was teaching a student who was afraid of flying and helping him to earn a pilot?s license. His first words to me were, ?hi, my name is Steve and I'm afraid of flying.? I said, ?hi Steve, let?s see what we can do about that.? He?s been flying for almost two years now. Former students and co-workers - I still count them as friends. But on the other hand I can't say that I'm sorry to be leaving LCC either. I've watched so many of the best people that I had as instructors and colleagues that I've worked with leave this institution. Many for the same reasons as myself. I've been threatened on several occasions with my job. I've been asked for an opinion and told to do it their way or be fired. I've been told to teach a certain way and in a certain amount of time or be fired. I understand that most people in this room do not understand what it is like to fly an airplane let alone teach in one. It is not a one way fits all type of teaching environment. Not everyone follows the same path in learning how to fly. Everyday is a unique and new challenge. The safety is always the number one factor and I will never compromise on that issue. The people that have left along with me have been the ones pushing this department to be all it can be. But we are seen as a threat and quite often pushed out. The administrators of this college that make the decisions regarding the Aviation Department need to learn what it takes to be a flight instructor and a flight student. I give you a challenge this evening. One of you to become a flight student and get a first hand look at what it entails from both sides. I?d like to turn to the salary issue at this time. As a part-time adjunct faculty member I teach the private pilot ground school. It is a four-credit class with four hours of contact time. The teaching load for this class is 8 hours with a 30 hour limit that leaves me with 22 hours that I can put in as an instructional lab tech. But of those eight hours of load time I am only getting paid for four hours. Effectively, I am earning $14.07 per hour. The full-time faculty members getting paid more on an hourly basis plus being paid for the entire load time. Our jobs are the same teaching students. Why the difference in pay? You don't have to be a math wiz to understand the inequity.When I'm in the airplane teaching a student how to avoid stalling the aircraft or getting into a spin. How to avoid wind shear and weight turbulence. How to make a landing without having anyone?s teeth rattle in their head or being blown into the landing lights and then flipping over. How not to get lost. How to avoid putting themselves into a death spiral. I'm getting paid $14.26 per hour as an instructional lab tech. But I'm not guaranteed that many hours. I run out of one-on-one ground training time the airplane is down for routine inspections the weather?s been bad for the last five days the student can't make it in I don't get paid. I work three jobs just to make ends meet. Sometimes I succeed and sometimes I don't. I've asked myself numerous times, why the part-timers at LCC stay? From what I see it's the love of teaching others and passing on a passion to new generations. For me it's been a love for flying and hoping to bring that joy and wonder to those whose feet are planted on the ground. And I am almost finished. The last issue relates to health insurance. I have been fortunate enough to qualify for the Ingham Health Plan. It is not insurance there isn?t much flexibility, but it has helped me out tremendously in some situations. It covers doctor visits it can get you in?if they can get you in when you need to. Some prescriptions, except the one I need. It doesn?t cover emergency visits, like the time I needed stitches and when I had an allergic reaction. It didn?t cover my urgent care visit two weeks ago when I had an ear, throat, and eye infection. But when I found a lump in my breast I was very grateful for the plan. By some miracle that lump disappeared. They thought it was cancer. I have no idea what I would have done. I admit that when I first started working for LCC pay and benefits were not the big issue. I was married and he worked in a good job, but I hoped to be able to make a difference through the union and try to show people where the inequities were. How can anyone not see it? I guess I was na?e. I look at all the pretty new buildings, see all the technology updates and all of the new furniture, but I continue to see salary discrepancies staying the same. I continue to see part-time staff being passed over again, and it's a shame. I applaud all of the teaching staff for doing what they do with no intentions of moving on. I am not able to justify that for myself any longer. As a Board I beg of you to do the right thing. And as an administration I beg of you to do the right thing. A teaching institution is only as good as its staff. As this commanded staff retires and moves on who are you going to get? Only those that will be using it as a stepping stone to bigger and better things. Will you then have the finest staff for our students and how will the turn over rate affect them? I know how badly it's hurting the Aviation Department. I will be finished at the end of this semester. I can only pray that this issue is resolved quickly and I wish the teaching staff good luck and goodbye.

Jack Rotman - Hi, I'm Jack Rotman. I was here last time. I want to start off by reviewing?I'm still a professor of Mathematics. I still want to talk to you about respect and investment. Last time I talked about respecting and investing in faculty. This time my presentation is a lot simpler. I have a graphed page which the Board has. It's pretty simple. The blue line is the College's revenue for the last three years based on the document from their May meeting. The general fund. The red line is the consumer price index (inaudible) and the green line is me. And you can see there's a little bit of a gap?quite a big gap. Of course, I'm not very pleased. It shows the College is not investing. It has more resources and is not investing a large share of those in faculty. So, that is the main thing. If this was a Math class I would make you find the area in between the curves to show you how much inequity there is. I'll leave that as an exercise later. I would welcome to answer any questions you may have. Thank you.

Mark Thomas - Thank you, Mr. Chairman. My name is Mark Thomas and I began at Lansing Community College in 1984 as a student. I received a scholarship for which I am eternally grateful. I served as an editor on The Lookout. My experience at Lansing Community College led me to pursue an advance academic degree and a 15-year career in government and politics. I am now able to come back to Lansing Community College and give back to the College and the students who helped me so much. I am an adjunct faculty member in Political Science. And I care deeply about my students. I work hard for them and I do a pretty good job at teaching them. I work three jobs to make ends meet. In fact I have to leave shortly for one of those jobs as I conclude my remarks. I work the three jobs so I can make the payment for the very limited health coverage that the College offers. I am grateful to have that opportunity. If I had the command of numbers that the previous speaker had, I?d tell you what percentage of my income it is. But I can't tell you that exactly. I know in a couple days it?ll come out of my checking account. And as one of the other previous speakers mentioned I can't do this much longer. I would love to continue teaching at Lansing Community College. I'll do that as long as I can, but eventually the economic realities will win out and I'll need to leave to find a job where I can have more comprehensive healthcare benefits. And I?d just urge that you keep that in mind as we continue in contract negotiations because I think there are many, many part-time faculty members who are in a similar situation. And it would just be a shame to lose too many of those very good faculty members. Thank you for your time.

Steve Klimecky - My name is Steve Klimecky and last time I had spoken with you and reminded you or at least some of you know about maybe for the first time the gross inequity in salary between full-time and part-time faculty here. And I mentioned the statistic that I do 75% of a full-time teaching load and get 20% of full-time pay for that work with no benefits. I am here to urge you again to put your support behind MAHE?s proposal for proportional or pro-rated pay for adjunct faculty. One of the usual arguments against that is that all other community colleges exploit part-time faculty in that way. So, to do so is considered usual and customary, etcetera. Well, that's really not the most viable or rationale argument. First of all, not all community colleges do that. For example, here in Michigan, Mott Community College pays their adjunct or part-time faculty on a proportional basis. And need I remind everyone that in the 18th and 19th century in this country there were a fair number of states down south that utilized forced labor. Well, just because it was widely practiced, does that mean it was o.k.? Just because everyone down there was doing it that didn?t make the practice right or proper or moral or just. A lot of lives and blood were shed to correct the situation. Now, I?d like to address a rhetorical question personally to President Cunningham. And ask you how do you feel to be the leader of an institution that functions on the wholesale exploitation of the vast majority of its faculty? Now, when this new contract is being negotiated you have an opportunity to be a leader in academics as well as morality. By putting your personal support behind the idea of proportional pay, you have the opportunity to be the Abraham Lincoln, the Martin Luther King, Jr. of community colleges in Michigan by signing on to the idea of the emancipation of your adjunct faculty from their current position as hemi-slave labor or worse. Now as far as the money issue, well, there is money there. And a number of the previous speakers have mentioned some of the ways to either generate new revenue streams or prevent the loss of revenue by waste, by mismanagement, by purchasing millions of dollars worth of software that doesn?t work and having then spent hundreds of thousands of dollars to consultants to fix it, for adopting technology upgrades that are not needed, and this new technology doesn?t even work as well as the previous stuff that was thrown away and it actually works, not as well as a lot of the previous technology. Last year?s expenditure of new buildings alone - a tenth of a billion dollars. That would have been enough money to provide for equitable pay for all adjunct faculty on this campus for over seven years. And now you're thinking about even more buildings. I think the quality of education comes down to the quality of the instruction and interaction between the instructor and the students and the instilling of learning. Yeah, new pretty facilities factor somewhat into the quality of learning. But it's time that investment into your people raises or rises to the top of your priority list. A lot of us were considered to be really good faculty here, but we literally can't afford to do our job here much longer under these excessive exploitative conditions. And Ms. Cunningham, again, you have the opportunity to be a leader, and do the right thing, the moral thing, the right, proper, just and moral thing and put your support behind the idea of proportional or prorated pay for part-time faculty. It's the right thing to do.

Joseph Warren - Good evening members of the Board, President Cunningham, my name is Joseph Warren from the Humanities &; Performing Arts Department. There are several points I?d like to make and this is directed to the Board. What will be your legacy when you leave the Board? Will it be a college of strong programs, dynamic leading programs? Or will it be a collection of academic mausoleums that are just barely outfitted with minimum staff to run the program? The question is how did we get to this point? In the 37 - years that I've been here, the College has valued buildings and equipment over staff. First the priorities go to buildings then to equipment whatever is left over goes into what's referred to the little bitty pot for salaries and benefits. Well, is that the priority this Board wants to establish? And if so, then we will remain non competitive with other community colleges. So, I'm asking the Board to do two things. One, put a moratorium on any IT purchases until we learn how to use the stuff we purchased and make it work. Two, put a moratorium on buildings and new facilities until we have the programs that we have right now fully staffed and fully funded. And with that what's left over let?s put into buildings and IT&T. Again, I draw a metaphor, what if General Motors adopted the LCC approach? Building great factories, but having such a short amount of staff. Would it not be able to build Cadillacs? Or would it be limited to building Yugos? At this institution let?s build an academic Cadillac, not to get stuck with a Yugo that doesn?t work. Thank you very much.

Chairperson and Board Member Reports

Chairperson Laverty

Financial Aid Issue

Chairperson Laverty stated that following the last Board meeting and based on issues surrounding the financial aid issue he appointed Trustees Rasmusson, Brannan, and Pelleran to an ad hoc committee. They will work with the College and the auditors regarding reviewing the problems, what was the source that led to the challenges with financial aid and to ensure this does not happen again. The Committee is in a mode of gathering information. One informal meeting with the auditors was held this afternoon, but there is still a lot of work and information to be gathered in order to move forward and not have this happen again. He asked Trustee Rasmusson to elaborate on this agenda item.

Trustee Rasmusson stated that the Committee requested a lot of documentation to refresh their memories and bring some Trustees up to speed on the issues. They will then meet with the auditor. He distributed a motion to the Board regarding having a campus-wide communication sent out encouraging faculty and staff to contact the ad hoc committee with any complaints or suggestions so that all the facts are found. The communication could be sent by email to Trustee Rasmusson?s personal address or by mail to his office. If anyone wishes to contact the Ad Hoc Committee, their identity will not be disclosed.

IT WAS MOVED by Trustee Rasmusson and supported by Trustee Pelleran to adopt the motion encouraging faculty and staff to contact the Ad Hoc Committee.

Trustee Smith stated that it is important that as we look at this financial aid crisis that anyone that feels they have information that could be of help that they should be able to do so in a very safe and secure environment. She felt that this resolution ensures that there is no fear of intimidation or any reprisal for their positions. Trustee Smith clarified that they are not assuming that this currently exists.

Ayes: Brannan, Laverty, Pelleran, Proctor, Rasmusson, Smith
Nays: None
Absent: Canady

Motion carried.

IT WAS MOVED by Trustee Brannan and supported by Trustee Pelleran for the College or employees not to participate in or conduct any external presentations related to Oracle Applications and Technology Solutions Software. That Lansing Community College discontinue sales of Oracle Applications and Technology Solutions and to remove Oracle related material, articles and links from the website until the Committee is through with its findings.

Trustee Rasmusson felt that it is important to have alliances with businesses however, we have to get on top of the Oracle problem and make sure that there isn?t a problem or if there is something, correct it.

Trustee Smith asked Trustee Brannan to clarify what he meant about things being on the web and conducting presentations.

Trustee Brannan responded that he is concerned with the College promoting that Oracle is such a great thing and that a lot of money has been saved when he?s not sure if that is accurate therefore, until this issue is resolved, he is requesting all things related to Oracle be removed from the College's website.

Ayes: Brannan, Laverty, Pelleran, Proctor, Rasmusson, Smith
Nays: None
Absent: Canady

Motion carried.

Follow Up to Willard Daggett Presentation

Chairperson Laverty thanked President Cunningham and the College for bringing in Dr. Willard Daggett on September 23. He stated that it was an excellent presentation and hopes the College will continue to do things like this. He distributed a white paper written by Dr. Daggett titled ?Jobs and the Skill Gap? that he found on his website (it is on file with the official Board materials.) Chairperson Laverty also distributed an article entitled ?Technology 2008: Preparing Students for a Changing World.? He made extra copies available for anyone interested in the audience. Chairperson Laverty encouraged everyone to pick up the following books Dr. Dagget cited during his presentation: The World is Flat and Jobs Revolution. He stated both books will be in the Board Library.

Board Bylaw Discussion and Approval

Chairperson Laverty presented the Board bylaws. He stated that he received changes to the bylaws in addition to the ones in the Board packet. In order to implement the new changes, the bylaws need to be waived.

IT WAS MOVED by Trustee Pelleran and supported by Trustee Brannan to waive the bylaws pertaining to revision so that the Board may consider the new changes.

Trustee Smith asked if they would still have an opportunity to make changes.

Chairperson Laverty responded that it will all be done tonight.

Ayes: Brannan, Laverty, Pelleran, Proctor, Rasmusson, Smith
Nays: None
Absent: Canady

Motion carried.

Additional changes were made to the bylaws, which are as follows:

1.4.5 Quorum, Voting, and Roll Call Voting - Second Paragraph

No act of the board is valid unless voted at a legal meeting by a majority of the members elect of the Board, consistent with 1.5.5, and a proper record made of the vote. A roll call vote is required for approval of any expenditure of College proceeds or for any other vote if requested by any Board member.

1.5.3 Public Participation in Public Meetings - Second Paragraph

The Chairperson may order the removal of any person, by Campus Police and Public Safety Officers or any lawful means, who persists in improper conduct during a meeting of the Board of Trustees.

1.6.1, Authority and Powers Reserved by the Board - Third Paragraph

More specifically, the duties of the Board of Trustees shall include, but are not limited to, the following: 1) appoint, evaluate, and/or remove the President, Vice-presidents, Deans, and Departmental Chair level administrators the terms ?Vice-presidents, Deans, and Departmental Chair Level administrators? shall mean any person paid by LCC, whether employee or consultant or contract person, or person paid through a firm in which such paid person has a legal or equitable ownership interest, and which payment in any calendar year shall exceed that of the average full time faculty member 2) review and approve all terminations and/or discharges 3) review and approve all consultant contracts 4) approve the issuance of College degrees and certificates 5) adopt, develop, and define Board and College policies 6) establish an annual College budget 7) establish and authorize College tuition, course fees, and other fees that apply to all students 8) authorize the sale, purchase, construction, and renovation of College land, buildings, and major equipment 9) define and review College strategic direction and goals 10) institute and promote major College fund-raising efforts and authorize the acceptance of gifts to the College 11) authorize the incurring of debt by the College 12) evaluate the President, consistent with 1.6.3.

Trustee Smith asked if changes could be submitted at a different opportunity.

Chairperson Laverty responded yes.

IT WAS MOVED by Trustee Pelleran and supported by Trustee Brannan to accept all the revisions and changes to the bylaws.

Trustee Smith asked if this action is revoking a previous action or is this something new that is being adding. She asked if it had been part of the bylaws before.

Trustee Rasmusson responded that since he has been on the Board they have tinkered with the delegation. This is just a revision of what was there before.

Trustee Smith stated that there hasn?t been a lot of information given as to why this action needs to be taken. She asked for more background information as to why this action needs to be taken.

Chairperson Laverty responded that it does not fall in line with Policy Governance and that it is about trust.

Trustee Smith stated that she knows Policy Governance and knows that the Carver Model is a tool that the Board uses. She said we need to decide what our philosophy is as a Board.

Roll call vote:
Ayes: Brannan, Laverty, Pelleran, Proctor, Rasmusson, Smith
Nays: None
Absent: Canady

Information and Announcements

Chairperson Laverty reported on the following events:

? There is a volleyball game tomorrow night.

? The NAACP Freedom Fund Banquet on October 21.

? The Performing Arts event, Soundscapes 2005, on October 22 and 23.

? On November 4-6 is the performing arts event, House of Desires.

? The first basketball game is on November 10.

He distributed a list of committee assignments to help the Trustees keep track of what committees each Trustee serves on (it is on file with the official Board materials.)

Chairperson Laverty announced that the Lip Sync event was last night. He is looking forward to hearing the results. The money raised goes toward scholarships for students wishing to attend Historical Black Colleges. He complimented President Cunningham and Mr. Cunningham on their performance and complimented Trustee Smith on her performance.

He thanked staff for getting them all new name tags and Facts-at-a Glance brochures.

Chairperson Laverty distributed a draft letter on behalf of Trustee Smith regarding her application to the Association of Community College Trustees (ACCT) Diversity Committee. Unless there are no objections, he is recommending that Trustee Smith be the delegate on the ACCT Diversity Committee.

He distributed a recent article that Trustee Rasmusson wrote for the Corporate Board publication. Chairperson Laverty thanked Trustee Rasmusson for doing a great job on the article and for the work he?s doing in this area.

Board Members

Trustee Proctor - Workforce Development Board

Trustee Proctor reported that Lansing Community College submitted an application to the Workforce Development Board for approval to secure $280,000 for the Youth High School Completion Program. The College is one of four organizations applying for the grant. He stated that the matter is still pending and applications are being reviewed by the committee.

The College has also submitted applications for training for some 1274 employees in the area 88 of which are new. It is a collaboration with nine corporations in the greater Lansing area.

Trustee Smith - Foundation Board of Directors

Trustee Smith commended the Foundation on the 2005 Lip Sync. She said it was a great event. There were 76 people in the cast, and it was standing room only. There was $17,450 raised through sponsorships. She gave the following Foundation Board highlights: the changes in the Employee Development Fund bylaws were approved to assist the EDF Committee to recruit broader and more diverse representatives from the College the Foundation spending funds were approved to support an alumni updating project. Trustee Smith also thanked Ms. Sue Fisher and Vice President Ruth Borger for their hard work that they put into the Lip Sync event.

Trustee Proctor asked that everyone that performed in the Lip Sync event to stand and be recognized.

Trustee Pelleran - Michigan Community College Association

Trustee Pelleran reported that she attended the Michigan Community College Association (MCCA) Board of Directors meeting on October 7 and 8 in Alpena, Michigan. She stated that President Cunningham also attended this same meeting in her home town. As Lansing Community College is known for many things and Alpena Community College is known for their work in concrete technology. They were able to showcase that program and the partnership they have with Besser Corporation. The Besser Corporation?s world headquarters is in Alpena and they hold the international patent on the equipment that makes the cement block.

The Board of Directors talked about the recent appropriations and what the recommendations were. They looked at the community college budget, economic development, job training funding, capitol outlay, reorganization legislation, and the K-12 petition which is the Education Funding Guarantee. The MCCA Board voted to take a neutral position on this petition because they felt it wasn't good public policy. Trustee Pelleran stated that we have to look at funding local issues, and at the state level and federal level. She said priorities cannot be funded unless you are willing to pay for them. The MCCA Board also discussed the Governor?s proposing November as Return to Learn month. Trustee Pelleran felt it was a good, intense meeting on the issue of base appropriations for some community colleges and the group came to a meaningful position.

Chairperson Laverty asked if there was discussion on reorganization of community colleges statewide.

Trustee Pelleran responded that there was some discussion, but it wasn't the issue. Baseline funding was the more contentious issue. She asked President Cunningham if she agreed.

President Cunningham responded that she agreed with Trustee Pelleran.

Chairperson Laverty asked if the reorganization is being written, but hasn?t been introduced yet.

President Cunningham responded that they were looking for a sponsor and asked Vice President Borger to elaborate.

Vice President Borger responded that the legislation is being drafted and they are pursuing sponsors. Sponsorship needs to be acquired before the bill is introduced.

Chairperson Laverty asked Vice President Borger to give a synopsis of this legislation and what it could mean to the College.

Vice President Borger stated that in light of the Cherry Commission findings it is critical to have equal access to community colleges across the state. There are many communities that do not reside in a community college district. This new legislation addresses the issue in a way of improving access for individuals as well as the need for additional funding.

Trustee Brannan thanked President Cunningham and staff for a job well done as a sponsor of the Dr. Covey event.

President's REPORT

Informational Items

College Spotlight - Child Development

President Cunningham asked Dean Roberta Peterson to introduce the presenters.

Dean Peterson introduced Ms. Olga Hernandez-Patino, Department Chairperson of the Health & Human Services Department.

Ms. Hernandez introduced the speakers, Ms. Marcia Rysztak, full-time faculty member and Academic Team Leader from the Child Development Program and Ms. Jane Bobay, part-time faculty member and Coordinator of the Early LCC Program.

Ms. Rysztak and Ms. Bobay gave a PowerPoint presentation on the Child Development Program (the presentation is on file with the official Board materials.)

Ms. Christina Guinn, Lansing Community College student studying Elementary Education, has two children who have been enrolled in the Early LCC Child Care program. She is a recipient of the Early LCC child care stipend, which has helped to pay for high quality childcare. She shared that it has given her children a safe place to be while she studies, works, and takes classes.

Ms. Deanna DeJesus-Farless received her Associates Degree in Child Development in May of 2004. She shared her experience in the Child Development program and how this is benefited her in her career. She currently serves as an Infant Teacher at the Education Childhood Center and is currently pursuing her Bachelors Degree in Community Services with Sienna Heights University.

There was a question and answer period after the presentation.

President Cunningham thanked Ms. Rysztak, Ms. Bobay, and staff for taking the program to a higher level with limited budget and for securing alternative funding through grants.

Financial Aid Update

President Cunningham gave a status report on the financial aid issue. She said this doesn?t mean everything is correct or fixed, but it does mean they are continuing to review this issue. The purpose of the report is not to assess blame. She takes full responsibility for this issue as the leader of this institution. If we are going to continuously improve, we need to know where the system broke down, how we are to make certain this doesn?t happen in the future, and the risk and vulnerability of this institution as we move forward. As horrible as it was for some of our students who needed their financial aid checks, she applauded the creative thinking, hard work, long hours, and dedication of everyone across the entire College who has come together to help address this issue. This institution has enjoyed success in many areas and when challenges have arisen we've worked hard to make certain to address them head on. Whether it was payroll, finance, collaboration suite, computer-on-wheels, or whatever the issue we have always focused on how to continuously improve.

She explained what had caused the break down in this area. The methodology, the timelines, identification of various processes, load testing that were all used for the implementation of the human resources and finance systems were not sufficient for the student system. External factors which guide financial aid as well as the individual factors impacting each student?s award, challenges navigating through the problems, increase in backlogs, key positions not being filled in a timely manner, and a back-up plan that was too labor intensive to implement, lack of effective communication, student error and other issues all led to the most recent challenges in having a successful implementation of financial aid for all students. As a result, approximately 2,000 students were significantly impacted in receiving timely communication and/or their financial aid awards. It would be impossible to list every single issue or reason that a student did not receive their aid in a timely manner. In addition to the above, what we have learned is that given the time, training, the complex nature of financial aid, and the Oracle system?s difficulty in addressing all of these issues was underestimated.

President Cunningham addressed what we are doing now. She stated that for the past several weeks our primary goal was to get eligible students their financial aid awards. We believe we have done that however, since that time all efforts have been focused on how to improve the system, how to secure it and how to ensure compliance with regulatory agencies and identify what can accurately be done in the short term and what would require more extensive overhaul. The Financial Aid staff and others need to know what information will be available and what information is reliable. To that end, the following procedures have been implemented: an Immediate Response Team has been created which President Cunningham chairs that meets daily to track progress, identify issues, and craft responses Ms. Nancy Lombardi has been named Project Manager, who is working directly with Mr. Masota of BDO Siedman and President Cunningham to clearly define the project scope, have the appropriate signoffs, systems map, and a complete list of priorities. The Information Systems and College Development division and Oracle continuously work on systems issues. Oracle is a full partner with these issues and has agreed, in writing, to continue to provide on-going assistance, as they?ve done in the past, as we face these challenges. We've solicited the services of a financial aid director, Ms. Nancy Barnett (Note: President Cunningham misspoke the correct name is Nancy Sinsabaugh), on an interim basis to be the point person in Financial Aid. We are also looking at external packaging of loans to relieve the workload while lingering issues and necessary training are identified. We've identified additional human resources necessary to alleviate the workload of an already exhausted staff. We've developed a call center that took telephone wait time from more than two hours during peak periods to less than five minutes. We will continue to review these issues daily until all are resolved and the system is running smoothly. President Cunningham stated that they will continue to meet and report our findings and successes. She applauded everyone who has worked so hard to continue to serve students during this very challenging time. She stated that Chairperson Laverty has formed a committee to also review this issue and they would be happy to share any information with them.

Budget Update

Vice President Larson reported that the Governor signed an omnibus bill on September 30. Lansing Community College's appropriation in that bill is $28,097,100 which is exactly what the College budgeted for this fiscal year. We are hopeful this level of appropriation will continue unlike last year where there was an executive order which reduced the College's budget mid-year. There was partial restoration of that executive order, so this level of funding actually represents a .9% reduction from last year. Staff will move forward with budget monitoring and budget planning will soon begin for the next fiscal year.

There was brief discussion regarding the capitol outlay dollars intended for the University Center.

High School Dropout Initiative

Vice President Rich Howard reported that in order to address the growing amount of high school dropouts a Pilot Committee, charged by President Cunningham, is working at bringing a similar program to the ISUS Program in Dayton, Ohio to the Lansing area this coming fall. They would be able to receive their high school diploma as well as life skills, job skills, college credit, and possibly a certificate of achievement. They are establishing relationships with the Ingham Intermediate School District who has pledge over $100,000 this year and have communicated that they may pledge the same amount next year. President Cunningham received a letter of support from Superintendent Kovak pledging the unconditional support of every superintendent in Ingham County. We are prepared to move forward and are looking at a number of funding sources. For example, we have applied for a grant through the Capital Area Michigan Works! We do intend to have students identified in December for the program to begin in January 2006.

Chairperson Laverty thanked President Cunningham, Vice President Howard, Dr. Stanley Chase, and Ms. Toni Glasscoe for all of their hard work in this endeavor. He said they?ve done a great job in bringing all the experts together from the Lansing School District, Ingham Intermediate School District, and other areas. Chairperson Laverty supports the program 110%. This is one of the biggest problems facing this community with having a 70% graduate rate not only in Lansing, but across the country.

Trustee Smith shared that she is excited about this initiative because she believes the dropout rate is the most critical issues this community faces. This is a wonderful example of how a collaborative effort can develop an exciting program. Trustee Smith expressed her excitement to see how this program will be implemented and will affect our community.

Facilities Master Plan Update

Vice President Larson stated that every year the College is to submit an updated Facilities Master Plan to the State?s Department of Management and Budget. A draft will be submitted on November 4 and with approval from the Board at its November 21 meeting, a final document will then be submitted. Vice President Larson introduced Mr. Chris Strugar-Fritsch, Director of Facilities, and Mr. Eric Glohr, Director of Auxiliary Services.

Mr. Strugar-Fritsch and Mr. Glohr provided a PowerPoint presentation on facilities master plan update (it is on file with the official Board materials.)

There was a question and answer period throughout the presentation and a discussion about parking.

President Cunningham stated that this will be brought back for Board action in November.

Action Items

Approval of Minutes - September 19, 2005 Regular Meeting

President Cunningham presented the September 19, 2005 meeting minutes for the Board's review and approval with the changes indicated.

There were no additional changes.

Meridian Township Downtown Development Authority Resolution

Vice President Larson presented the resolution to opt out of the Meridian Township Downtown Development Authority. The College was recently made aware that Meridian Township wants to create a Downtown Development Authority. The current property value in that area is $17 million which equates to $65,000 per year to the College. In the discussions with Meridian Township there is no specific plan as to what they will be using the captured taxes for.

Trustee Pelleran asked what conversations has she had with Meridian Township.

Vice President Larson responded that she spoke with the Assistant Manager and informed him of the recommendation staff would be presenting to the Board. She said he was very understanding. They discussed whether the Board of Trustees would be reviewing this again once the Downtown Development Authority plan was in place and that it would be up to the Board through correspondence with the President's Office in the future.

IT WAS MOVED by Trustee Pelleran and supported by Trustee Smith to separate this item and approve the resolution to opt out of the Meridian Township Tax Increment Finance Plan.

Roll call vote:
Ayes: Brannan, Laverty, Pelleran, Proctor, Rasmusson, Smith
Nays: None
Absent: Canady

Motion carried.

Finance - Approval of Bids

The following bid was presented for the Board's approval:

Expansion & Updating of College Network Infrastructure and VOIP Telephony in the amount of $379,935. The bid was awarded to Netarx, Inc., of Farmington Hills, Michigan.

Trustee Brannan stated that he will not support the bid with the renewal option in light of the current budget situation. He would support it on a one-year basis, but not how it is written.

Ms. Beckie Beard responded that the $379,000 was a negotiated amount based on a five year contract. If we went with a one-year contract, it would be slightly higher.

Trustee Pelleran asked if bids were sent to six suppliers, and we received only three proposals, why did we not send to more than six suppliers.

Ms. Beard responded that there is a certain level of certification that is required by the suppliers to respond.

IT WAS MOVED by Trustee Brannan and supported by Trustee Pelleran to vote on the President's report action items separately.

Trustee Smith asked if this was a contract that already has been established and if renegotiation would have to take place to change it to a year-to-year contact.

Ms. Beard responded that if we were to change this to a one year contract, we would need to seek pricing for a one-year period. She clarified that the current contract is expiring and this would be a brand new contract. The incumbents always have to re-earn our business and when we go out to bid we like to have more than a year long relationship with a service provider.

Ayes: Brannan, Laverty, Pelleran, Proctor, Rasmusson, Smith
Nays: None
Absent: Canady

Motion carried.

Trustee Rasmusson asked what is the standard for deciding on whether to make a technology investment. Usually an investment is not made unless you are saving money or there is a capability that you have to have.

Vice President Glenn Cerny responded that if this maintenance agreement is not approved we will not have any support. So, if the phone system goes down we will have no maintenance contract, which includes all 3,500 phones at the College.

Trustee Rasmusson stated that is a compelling reason, but he clarified his question. He asked what is the basis for purchasing new technology. Some industries say that it has to pay for itself in one year or typically it's for three years.

Vice President Cerny responded that we take the budget that is allocated and we evaluate the requirements that each user has and we proportion accordingly. This is how it's been done for the last five years.

President Cunningham stated that on this phone system we are able to get our email, send messages, voice mail, and it is much more sophisticated.

Vice President Cerny responded that it is part of the network and it is not like a phone system with SBC it is data over the phone system. He explained that return on investment is conducted in order to find out how we can adjust according to the technology needs to ensure money is being saved.

There was discussion regarding if this is not approved tonight would we no longer have phone service. It was clarified that not approving the contract would mean we would not have maintenance service as the contract would expire on October 31, 2005.

President Cunningham shared that this is part of the electronic campus and a very comprehensive technology master plan that looks at efficiency, accessibility, quick service, and how we can integrate systems.

IT WAS MOVED by Trustee Rasmusson and supported by Trustee Smith to approve the bid.

Roll call vote:
Ayes: Laverty, Proctor, Rasmusson, Smith
Nays: Brannan, Pelleran
Absent: Canady

Motion carried.

IT WAS MOVED by Trustee Brannan and supported by Trustee Rasmusson to approve the September 19, 2005 meeting minutes.

Ayes: Brannan, Laverty, Pelleran, Proctor, Rasmusson, Smith
Nays: None
Absent: Canady

Motion carried.

Chairperson Laverty asked if there is any objection to proceed with public comment prior to going into closed session.

There were no objections from the Board.

PUBLIC COMMENT

There were no comments from the public.

CLOSED SESSION

IT WAS MOVED by Trustee Smith and supported by Trustee Brannan for the Board to go into closed session to discuss a strategy connected with negotiations of a collective bargaining unit and pending litigation.

Roll call vote:
Ayes: Brannan, Laverty, Pelleran, Proctor, Rasmusson, Smith
Nays: None
Absent: Canady

Motion carried.

The Board entered into closed session at 8:23 p.m.

The Board returned from open session at 9:25 p.m.

ADJOURNMENT

IT WAS MOVED by Trustee Proctor and supported by Trustee Brannan for the meeting to adjourn.

Ayes: Brannan, Laverty, Pelleran, Proctor, Rasmusson, Smith
Nays: None
Absent: Canady

Motion carried.

The meeting adjourned at 9:25 p.m.



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